Manager of Program Operations

Job Description

The Department of Neurology has an outstanding opportunity for a Manager of Program Operations to join their team.

About this opportunity

Reporting to the Principal Investigator, this position will support a new multidisciplinary initiative focusing on brain health, cognitive aging, and resilience among community-dwelling adults and older adults living in rural areas. This Program will focus on research into the individual and social factors that influence risk for, and resilience to, neurodegenerative diseases by increasing education and awareness of brain health, dementia, and Alzheimer's disease.

The Manager of Program Operations oversees day-to-day program operations, managing administrative and budgetary processes, and coordinating activities across sites and institutions, ensuring effective execution of program goals while maintaining compliance with institutional and funder requirements, scientific objectives, and project milestones. The role requires frequent coordination with faculty, research staff, trainees, administrative units, and institutional partners, each with distinct workflows, expectations, and constraints.

Key Responsibilities

Strategic Program Development & Operations – 40%

Contribute to strategic planning and implementation of near-term Program initiatives and long-term objectives

Translate programmatic goals into clear operational plans, timelines, and personnel assignments

Monitor workflows to ensure activities are completed accurately, consistently, and efficiently and on schedule

Identify operational challenges and recommend practical solutions to program leadership

Develop and maintain detailed project plans, operational protocols, and standard operating procedures

Project Coordination & Implementation – 30%

Manage all day-to-day operations of the Program across multiple sites

Coordinate activities among faculty, research staff, trainees, and external collaborators

Track program milestones, deliverables, and dependencies across multiple concurrent projects

Support onboarding and training of program personnel

Provide ongoing supervision for program staff (e.g., research coordinators, outreach coordinators) and students, including managing schedules, performance evaluations, and corrective actions as needed

Organize and support Program meetings, including agenda preparation, documentation, and follow-up

Budget & Financial Accounting – 15%

Maintain detailed program budgets, including expense tracking, financial projections, and reconciliation

Coordinate purchasing, contracts, and service agreements in accordance with UW policies

Assist with monitoring subawards, vendor agreements and deliverables, and associated timelines

Resource planning to ensure efficient use of program funds

Reporting, Compliance & Documentation – 10%

Ensure tracking and reporting of key milestones and metrics, and other relevant data for program evaluation

Prepare progress reports, summaries, and metrics for leadership and funders

Maintain accurate program documentation to support reporting, audits, and evaluation

Ensure program activities comply with UW policies and applicable sponsor requirements

Communication & Stakeholder Engagement – 5%

Serve as a primary operational point of contact for internal and external stakeholders

Draft and coordinate program communications, including updates, briefings, and presentations

Support dissemination of program activities and outcomes in collaboration with leadership

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Bachelor's degree in public health, health sciences, social sciences, business administration, or a related field and 4 years of progressively responsible experience in program or project coordination, preferably in academic, healthcare, or research settings including two years of supervisory or team leadership experience

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

Demonstrated ability to manage multiple priorities, internal and external deadlines, and stakeholders simultaneously

Strong written and verbal communication skills

Excellent organizational skills and attention to detail

Preferred Qualifications

Master's degree (MPH, MPA, MS, MBA, or related field)

Demonstrated experience supporting healthcare, neuroscience, aging, or population health programs

Demonstrated experience working with human biospecimens including development and implementation of collection, handling, processing, and storage protocols

Familiarity with federally and privately funded programs, research administration, or community-engaged initiatives

Experience working within UW or similar large academic medical institutions

Proficiency with project management tools, budget tracking systems, and reporting platforms

Working Conditions:

• This is a hybrid employment opportunity combining Seattle office-based, remote, and community-based work.

Regular local travel to partner sites and community events.

Occasional regional travel may be required.

Occasional evening or weekend activities may be required.

Compensation, Benefits and Position Details

Pay Range Minimum:

$90,000.00 annual Pay Range Maximum:

$107,040.00 annual Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift:

First Shift (United States of America) Temporary or Regular?

This is a regular position FTE (Full-Time Equivalent):

100.00% Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .