Business Coordinator (Chinese Speaking)

Key Responsibilities

1. Project Coordination & Execution

• Support management in coordinating multiple business and strategic projects from preparation through execution and follow-up.
• Translate meetings and management decisions into clear action items, responsible parties, and timelines.
• Proactively track project progress and follow up with internal teams and external partners to ensure key deliverables are completed on schedule.
• Coordinate information, resources, and activities across different companies, departments, and project teams.
• Identify potential issues, delays, and execution risks and escalate them to management in a timely manner.
• Maintain project timelines, task lists, milestones, and other project management documentation.

1. Business Coordination

• Support day-to-day business communication between management, internal teams, and business partners in Thailand and China.
• Assist in communication and relationship management with partners, suppliers, potential customers, and other stakeholders.
• Coordinate and participate in business meetings, project meetings, and partnership discussions.
• Work across functions including marketing, sales, operations, finance, and other relevant teams based on project requirements.
• Follow up on proposals, quotations, contracts, commercial terms, and other business-related matters to ensure smooth internal processing and execution.

1. Business Research & Analysis

• Conduct basic market research, competitor analysis, and industry research based on project requirements.
• Collect, organize, and analyze information on potential customers, partners, suppliers, and market opportunities.
• Assist in preparing business proposals, market research, project summaries, meeting briefs, and management materials.
• Understand information from a business perspective, identify key insights, and help management summarize conclusions and determine next steps.

1. Management Support

• Assist management in managing priorities, timelines, and action items across multiple projects.
• Prepare meeting agendas and supporting materials, and document meeting minutes and action items.
• Follow up on management-assigned tasks to ensure proper execution and timely feedback.
• Assist in preparing project reports, management updates, and internal communication materials.
• Support the coordination of business meetings, partner visits, exhibitions, and business travel when required.

1. Chinese–Thai Communication

• Serve as an important communication bridge between Chinese and Thai teams.
• Support business communication, meetings, and document coordination in Chinese and Thai.
• Understand differences in language, working styles, and business culture between Chinese and Thai stakeholders and help facilitate effective communication.
• Provide meeting interpretation and day-to-day business translation when required.

Qualifications: Bachelor’s degree or above, preferably in Business Administration, Marketing, International Business, Management, or a related field. Strong proficiency in both Chinese and Thai, with the ability to communicate effectively in daily and business environments. Strong communication, coordination, and interpersonal skills. Strong execution skills, sense of responsibility, and follow-up capability. Ability to manage multiple projects simultaneously and prioritize tasks effectively. Strong information organization, logical thinking, and written communication skills. Proficiency in Microsoft Office, Google Workspace, or similar productivity and collaboration tools. Comfortable working in a fast-moving, cross-company, cross-functional, and multi-project environment.