Admin Assistant (Factory)

Job Summary The Factory Assistant provides administrative and operational support to ensure the smooth day-to-day running of the factory. The role will be responsible for monitoring staff movement, assisting with billing and costing activities, maintaining operational records, and coordinating general factory-related matters. Key Responsibilities Monitor and maintain accurate records of factory workers’ daily movement, attendance, deployment and work locations. Coordinate and update staff movement between factory, project sites and other work locations. Assist in tracking manpower allocation and factory workforce requirements. Support the preparation, checking and submission of factory-related billing documents, invoices, delivery orders and supporting documents. Assist in monitoring project/factory costing, including manpower, materials, production and other operational costs. Maintain accurate costing records and assist in preparing cost summaries and reports for management review. Coordinate with Project, QS, Procurement, Finance and HR teams on manpower, billing, costing and operational matters. Assist in tracking material usage, production quantities and work progress where required for costing and billing purposes. Maintain proper filing and documentation of factory records, invoices, cost sheets, delivery documents and staff movement records. Prepare basic reports, spreadsheets and data summaries for factory operations and management. Assist with factory administrative matters, including supplies, equipment, documentation and general coordination. Support factory supervisors and management in monitoring daily operations and resolving administrative issues. Assist in coordinating transportation, deliveries and movement of materials or manpower when required. Ensure factory records and documentation are updated accurately and submitted within the required timelines. Perform other administrative and operational duties as assigned by the Factory Manager or management. Issue Payment response to Project teams /Clients Requirements Diploma or equivalent qualification in Business Administration, Construction, Operations or a related discipline is preferred. 1–3 years of experience in factory administration, construction, manufacturing, operations or a similar environment. Experience in billing, costing, manpower tracking or administrative coordination will be an advantage. Good working knowledge of Microsoft Excel and other Microsoft Office applications. Strong organisational and coordination skills with good attention to detail. Able to work independently, manage multiple tasks and meet deadlines. Good communication and interpersonal skills. Comfortable working in a fast-paced construction/factory environment. Candidates with construction or interior fit-out industry experience will have an added advantage.