Reception Administrator

Experience

3 - 7 years

Job location

Dubai - United Arab Emirates (UAE)

Education

Any graduation

Nationality

Any nationality

Gender

Any

Vacancy

1 vacancy

Job description

Roles & responsibilities

Serve as the primary point of contact, greeting visitors warmly and professionally, ensuring a positive first impression.

Efficiently manage incoming and outgoing mail and courier services, ensuring timely delivery and accurate record-keeping.

Maintain a meticulously organized and welcoming reception area, ensuring it reflects the company's image.

Handle incoming calls, directing them to the appropriate personnel or department with accuracy and courtesy.

Desired candidate profile

Proficiency in computer applications and Microsoft Office programs.

Fluency in both Arabic and English (spoken and written).

Strong communication and customer service skills; previous experience in reception or administrative roles is preferred.

Ability to receive visitors and handle reception protocols professionally.

Professional appearance, courtesy, and excellent interpersonal skills.

Ability to manage appointments, handle telephone calls, organize correspondence, maintain documents, and perform daily administrative tasks.

Commitment to confidentiality and safeguarding sensitive information and data.

Ability to work under pressure and manage multiple tasks efficiently.

Availability to join within a short notice period.

Completion of the UAE National Service requirement.

Notes

The nature of the role may require the employee to work outside official working hours or on non-working days when necessary, in accordance with business requirements.

The position may require flexibility in working hours and participation in organizing official meetings and events.

The employee may be assigned additional administrative or coordination duties as needed.

The candidate must demonstrate discipline, punctuality, and the ability to represent the organization professionally.

Candidate selection is subject to a successful personal interview and fulfillment of the organization's recruitment procedures and requirements.

Employment type

Full time

Company industry

Recruitment placement firm executive search

Department / functional area

Administration

Keywords

Visitor reception, receptionist, customer service representative, client services associate, customer service, front office executive, administrative assistant, office assistant