Personal Assistant

Responsibilities:

Manage the Vice-Chairman’s diary. Help with daily time management.  Handle the VC’s correspondence, including email management.  Take dictations and draft correspondence.  Ensure thorough editing of the VC’s manuscripts.  Travel with the VC, even at short notice if necessary.  Handle the VC’s flight itineraries, visa processing, passport renewal, airport protocol, etc.  Supervise loading and offloading of all luggage on aircraft when the VC travels.  Attend events with the Vice Chairman. Represent the Vice Chairman at meetings or functions if and when required.

Manage various projects, including events.

Work with other members of staff on different projects and events.

Liaise with staff, sister companies and subcontractors on behalf of the Vice-Chairman.

May be required to do some research and speech writing occasionally with respect to the VC’s engagements and projects.

Liaise with the Directors when necessary. 

Ensure regular stocktaking and proper documentation of all Vice Chairman’s personal items in storage.

Work hand in hand with HR & Administration and Personnel Management to ensure adequate stocking (purchase, issuance and digitalised documentation/management) of all corporate items in storage.

Run personal errands for the VC when required.

Work with vendors of personal clothing and accessories

Handle any other responsibilities under the purview of the Vice Chairman

Requirements:

 Minimum of 3years of experience in a similar role. Good fashion sense  Excellent sourcing and negotiation skills  Strong administrative skills  Excellent written and verbal communication skills  Organisation and time management skills  Attention to detail  Working under pressure  Confidentiality  Project management  Event management  Logistics and protocol management  Microsoft Office 365 skills  Good Bible knowledge is an advantage  International travel is an advantage.