Project Adminstrator

Job Title: Project Administrator and Coordinator

12-18 month contract plus based in Derby working days Monday to Friday 37 hours per week early finish on a Friday to start asap £18.19hr paye = £35,000 - includes 33 days paid hols on site

Purpose of the Job:

To provide comprehensive administrative and coordination support to the Project Director and wider project team, ensuring the smooth operation of project activities, communications, and stakeholder engagement across the programme.

Reporting to:

Project Director

Key Responsibilities:

Project Coordination:

• Support project milestones and deliverables tracking and on time submissions for timely payments
• Maintain project governance, registers, and logs (e.g. risk, issues, actions, decisions) and KPIs.
• Setup and coordinate internal and external meetings, including agenda preparation, minute-taking, and follow-up actions.

Administrative Support:

• Manage calendars, travel arrangements, and correspondence for the Project Director.
• Prepare reports, presentations, and briefing materials.
• Ensure timely processing of purchase orders, invoices, and other financial documentation.

Stakeholder Engagement:

• Act as a point of contact for internal and external stakeholders.
• Support communications and updates across internal and external stakeholders.
• Assist in organising workshops, site visits, and stakeholder events (including hospitality).

Compliance and Governance:

• Ensure adherence to project governance frameworks and reporting standards inline with Alstom Processes.
• Support audits and reviews by maintaining accurate and accessible records.

Competencies & Skills:

• Strong organisational and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite and project management tools (e.g. SharePoint, MS Project)
• Ability to work independently and collaboratively in a fast-paced environment
• Attention to detail and commitment to quality to achieve 'first time right'
• Discretion and professionalism in handling sensitive information

Experience:

• Proven experience in Project administration or coordination within infrastructure, transport, or construction sectors
• Familiarity with large-scale programmes and multi-disciplinary teams
• Experience supporting senior leaders and managing competing priorities
• Understanding of reporting processes in a project environment

Education:

• A-levels or equivalent required
• Degree or diploma in Business Administration, Project Management, or a related field preferred

Interested then please call me on or email your Cv to please note that as this will be working within a safety critical working environment if successful then you will be required to undertake pre employment drugs and alcohol testing