Contracts Assistant

About the company

An excellent opportunity for a Contracts Assistant to join a well-established company.

Your tasks

The Contracts Assistant will provide administrative and organisational support to the Contracts Manager in the administration of NHS and private healthcare contracts. The role is focused on maintaining accurate contract records, monitoring renewal dates, following up purchase orders and quotations, preparing customer correspondence, supporting contract reviews and producing administrative reports.

Role scope: This is an administrative and commercial support role. Responsibility for planned preventative maintenance (PPM) scheduling, engineer allocation, service visit planning and operational service coordination sits outside the scope of this position.

• Contract Administration and Records Management
• Purchase Orders, Quotations and Administrative Tracking
• Customer Communication and Relationship Support
• Commercial and Financial Administration
• Compliance, Reporting and Document Control
• Internal Coordination and Team Support

Requirements

This is a junior, training-supported position suited to an organised and proactive individual who is keen to develop their skills in contract administration and commercial support. Previous contract management experience is not essential, as training and guidance will be provided. The successful candidate will work closely with the Contracts Manager and colleagues across the Contracts, Service, Estimating and Accounts teams to ensure that contract information is accurate, documentation is well maintained and outstanding administrative actions are followed up promptly.

Essential Skills and Attributes

• Strong organisational and administrative skills, maintaining accurate records and manage deadlines
• Excellent attention to detail and a commitment to producing accurate, high-quality work
• Clear and professional written and verbal communication skills
• Competent in Microsoft Word, Excel and Outlook
• A proactive and methodical approach to following up outstanding actions and resolving administrative issues
• Good time management and the ability to prioritise competing tasks
• A reliable, professional and customer-focused approach
• Willingness to learn new systems, processes and contractual procedures
• The ability to work independently on routine tasks while recognising when guidance or escalation is required

Desirable Skills and Experience

• Previous experience in an administrative, customer service, sales support or commercial support role.
• Familiarity with purchase orders, quotations, renewals or invoice administration.
• Experience maintaining Excel trackers, electronic filing systems or customer records.
• Previous exposure to Protean or a similar business management or contract management system.
• Experience communicating with customers and coordinating administrative tasks across different departments.

What we offer

Salary: £30,000 – £35,000 per annum, depending on experience and suitability.

Training & Development: Ongoing training and a structured development plan

Training and Further Development

• The company will provide appropriate training, guidance and opportunities for the successful candidate to develop their knowledge and capabilities within contract administration.
• Development opportunities may include:
• Understanding of contract administration: including renewals, amendments and supporting documentation.
• Developing proficiency in Protean and other relevant business systems.
• Improving Excel skills, reporting capabilities and the management of contract trackers.
• Understanding of purchase orders, quotation processes, invoicing requirements and commercial administration.
• Preparing contract review documentation, monitoring outstanding actions and supporting customer relationships.
• Developing awareness of contractual obligations, compliance requirements and commercial risks.
• Contributing to improvements in administrative processes, reporting and document management.
• Responsibility for routine contract administration activities as competence and experience increase.

Subject to performance, business needs and available opportunities, the role may provide a foundation for future progression into positions such as assistant contracts manager or other contract management and commercial support roles.

• Basic Salary: £30,000 – £35,000 per annum, depending on experience and suitability.
• Pension: Company pension contribution scheme.
• Annual Leave: 23 days per annum, increasing to 28 days with length of service.
• Training and Development: Ongoing training and a structured development plan.

How to apply

If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.

Other

Job Type: Full-Time, Permanent.

Location: Chesham, Buckinghamshire.

Schedule: Monday to Friday, 8:30 am – 5:00 pm (including 30 break)