Temporary Admin Assistant
RAK Academy
RAK Academy is a family of highly regarded international schools that provide both British and International Baccalaureate curriculum pathways. Our vision is to develop ‘Learning Excellence with a Community Heart’ . By ensuring excellent leadership at all levels throughout our schools we aim to provide our students with a world class education, which is also based on an ethos of sustainability.
The role
To provide administrative and coordination support for the Alumni Project, ensuring accurate data management, effective communication with alumni, and smooth execution of alumni-related activities and events.
Key responsibilities
Data management
Reach out to ex-students to rapidly and effectively expand the Alumni database
Gather key data on Alumni to enhance the Alumni organization
Collect, verify, and update alumni contact details and records into the alumni database
Ensure data accuracy, confidentiality, and compliance with school policies
Communication & engagement
Assist in preparing and sending email communications, newsletters, and invitations to alumni
Support the coordination of alumni events and activities
Respond to alumni queries in a timely and professional manner
Administration & coordination
Maintain project files, reports, and correspondence
Assist in preparing presentations, reports, and alumni updates for leadership
Provide logistical support for meetings, events, and workshops
Support and undertake research processes as directed to promote and grow the Alumni database
Interact directly with potential alumni to proactively grow the database
Manage the database effectively
Work in schools
Collaboration
Work closely with the EP Office to ensure project milestones are met
Liaise with internal stakeholders to gather information or approvals related to alumni initiatives
The candidate must have:
- Bachelor’s degree or other equivalent degree.
- Minimum 2 years’ experience in a similar role or data entry, reporting, or event coordination is an advantage.
This exciting role will be initially for 3 days a week for a 3-month period but may develop further as the project grows.
Please note:
Incomplete applications will not be considered.
RAK Academy reserves the right to make an appointment at any stage of the recruitment process.