Senior / Facilities Executive

Job Description

• Plan and coordinate timely logistical support for school’s curriculum and events (both internal and external)
• Manage campus security operations, including security manpower and electronic security systems (e.g. CCTV, Electronic access control, intrusion detection, Automatic roller shutter and visitor management, etc.)
• Oversee campus logistics operations, including furniture and equipment movements, storage, deliveries and disposal activities
• Oversee the operations of leased facilities and services, including the school canteen, vending machines, and other tenancy agreements
• Administer service contracts within the portfolio, monitor contractor performance and KPIs and support procurement, tender and contract renewal exercises
• Review quotations and create Work Orders for contractors to carry out the necessary security, events and logistics works in adherence to standard procedures & policies
• Prepare budgets, monitor expenditure and provide regular operational reports and recommendations to management
• Review operational processes and leverage technology to improve efficiency, service delivery and the overall campus experience
• Provide operational support and cross-coverage for other FM services, including but not limited to cleaning, pest control, landscape and other facilities functions, as required
• Any other duties assigned by the school in support of its operational and organisational needs

Job Requirements

• Diploma or Higher NITEC with at least 5 years of relevant Estate management experience or Green Mark Accredited Professional/ Green Mark Accredited Professional (Facilities Management)
• Experience or have worked in Sustainability and Green Initiatives work
• Proficient in Regulatory Compliance to Workplace Safety & Health Act and/or good understanding of NEA’s Environmental Sanitation Regime protocol will be an added advantage
• Good written and verbal communication skills
• High level of accuracy and good eye for detail
• Clear and logical thinking
• Good organisation and time management skills with ability to work independently on tight deadlines and under pressure
• Good customer service skills with the ability to build appropriate and professional yet friendly working relationships with staff

This is a 2-year contract (renewable)