General Affairs & People Officer

Key Responsibilities:

1. General Affairs Operations – Manage and coordinate day-to-day General Affairs activities, including office facilities, workplace needs, utilities, and other operational requirements to ensure a well-maintained and functional working environment.
2. Fixed Asset Administration – Maintain and update the company’s fixed asset and office asset records, including asset registration, location, condition, movement, and periodic verification.
3. Facility & Maintenance Coordination – Monitor and coordinate maintenance and repairs for office facilities, including air conditioning, electrical systems, furniture, plumbing, building facilities, and other workplace equipment.
4. Company Vehicle Management – Monitor company vehicles, including maintenance schedules, servicing, repairs, documentation, and other operational requirements to ensure vehicles remain safe and available for business needs.
5. Outsourced Personnel Supervision – Coordinate and monitor the daily activities, attendance, work quality, and discipline of outsourced personnel such as Office Boy, Security, and other supporting staff, including coordination with outsourcing vendors when required.
6. Vendor & Procurement Coordination – Source, coordinate, and maintain relationships with vendors for General Affairs and People-related needs, including requesting quotations, comparing options, coordinating services, and following up on vendor performance.
7. Workplace & Office Administration – Handle routine General Affairs administration, documentation, purchasing requests, service records, maintenance logs, and other operational records to ensure proper documentation and follow-up.
8. HR & Labour Administration Support – Support People & Culture activities, particularly labour-related administration, including onboarding, document collection, NDA preparation, employee data updates, and coordination of administrative requirements.
9. BPJS & Outsourcing Coordination – Coordinate with outsourcing providers to ensure timely registration and administration of labour employees under BPJS Kesehatan, BPJS Ketenagakerjaan, and other required employment administration.
10. HR & GA Operational Support – Support HR and GA programs, employee activities, internal events, and other operational initiatives, including sourcing and coordinating relevant vendors as required.
11. Reporting & Documentation – Maintain accurate trackers and records for assets, vehicles, maintenance, vendors, outsourced personnel, labour onboarding, and other GA/HR activities, and prepare periodic updates or reports for management.
12. Operational Improvement – Identify inefficiencies or recurring issues in General Affairs and administrative processes and propose practical improvements to enhance operational effectiveness, cost efficiency, and service quality.

Job Requirements:

1. Minimum D3/S1 in Business Administration, Management, Human Resources, Office Administration, or related field.
2. Minimum 1–2 years of experience in General Affairs, HR Administration, Office Administration, or similar roles.
3. Experience in handling office facilities, fixed assets, company vehicles, and vendor coordination is preferred.
4. Experience in supervising or coordinating outsourced personnel is an advantage.
5. Proficient in Microsoft Office / Google Workspace, especially Excel or Google Sheets.
6. Strong administrative, organizational, and documentation skills.
7. Good communication and coordination skills.
8. Proactive, detail-oriented, and solution-oriented.
9. Strong sense of ownership, responsibility, and accountability.
10. Able to work independently and manage multiple priorities.
11. Comfortable working in both office and operational/factory environments.
12. Willing to conduct field checks and coordinate directly with vendors and outsourcing providers.
13. Experience in startup environments is a plus.
14. Willing to work onsite at the factory area – Cikupa, Tangerang.
15. Having a valid SIM A/C is an advantage.

Skills: Procurement, Communication Skills, Organizational Skills, Compliance, Asset Management, Vendor Management, Microsoft Office, Problem Solving, Teamwork