Head Of Administration

Responsibilities:

Administrative Management:

Develop, implement, and maintain administrative policies and procedures. Oversee daily administrative operations to ensure smooth business functioning. Coordinate office activities and administrative support services.

Office and Facility Management:

Manage office facilities, equipment, and maintenance activities. Ensure a safe, secure, and conducive work environment. Supervise procurement and management of office supplies and assets.

Budget and Cost Control:

Prepare and monitor administrative budgets. Control operational costs and ensure efficient utilization of resources. Approve administrative expenditures within authorized limits.

Staff Supervision :

Lead, supervise, and evaluate administrative staff. Coordinate staff schedules, assignments, and performance reviews. Identify training and development needs for administrative personnel.

Vendor and Contract Management:

Negotiate and manage contracts with service providers and vendors. Ensure timely delivery of services and compliance with contractual obligations. Maintain strong relationships with external stakeholders.

Policy Compliance and Risk Management:

Ensure compliance with company policies, legal requirements, and regulatory standards. Maintain accurate administrative records and documentation. Identify and mitigate operational risks related to administrative functions.

Asset and Inventory Management:

Oversee the organization's assets and inventory records. Ensure proper utilization, maintenance, and safeguarding of company property.

Support to Management:

Provide administrative support to senior management and departments. Prepare reports, presentations, and operational updates. Participate in strategic planning and organizational improvement initiatives.

Communication and Coordination:

Facilitate effective communication across departments. Coordinate meetings, events, and organizational activities. Serve as a liaison between management, staff, and external stakeholders.

Continuous Improvement:

Identify opportunities to improve administrative processes and efficiency. Implement best practices to enhance productivity and service delivery.

Requirements:

Degree from a reputable tertiary institution. 4 to 6 years in HR, general office,  administration, vendor & contract management Exposure to integrated architecture, construction & real estate development. Smart, builder & effective communication. Not more than 40 years.

Remuneration: NGN 5 Million - 7Million Annual Gross  + Other incentives.