Legal Secretary

Reporting to the Office Manager, the Legal Secretary will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:

• Formatting of legal documents
• Time entry
• Preparation of invoices and expense reimbursements
• Initiating conflicts checks and new business intake processes
• Arranging meetings and conference calls
• Maintaining the contact database for lawyers
• Maintaining physical and electronic filling systems
• Assisting with the preparation of presentation materials
• Preparing Excel spreadsheets
• Coordinating with office administration staff for delivery and other relevant arrangements
• Providing assistance in internal and external events
• Screening incoming calls
• Archiving inactive files
• Providing coverage when other secretaries are on vacation or in need
• Other duties as assigned

QUALIFICATIONS

We are looking for a Legal Secretary with:

• A minimum of 5 years' experience in a similar role, preferably in an international law firm environment.
• Excellent personal communication skills and strong organizational abilities.
• High attention to detail, including exceptional proofreading skills.
• Ability to perform under pressure, independently and as part of a wider business services team.
• Consistent positive attitude with a "can do" mentality.
• Proven discretion and trust in dealing with confidential and sensitive information.
• Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems.