Personal Assistant to Chief Executive Officer
Responsibilities
- Serve as the primary point of contact and gatekeeper for the CEO, managing communications with internal teams, external partners, and high-level stakeholders.
- Proactively manage, orchestrate, and optimize the CEO’s daily schedule, meetings, and travel logistics to ensure maximum time efficiency.
- Prepare briefing materials before meetings, attend high-level discussions alongside the CEO, take strategic minutes, and follow up on action items.
- Assist the CEO in tracking ongoing company initiatives, preparing professional presentations, and executing special projects as directed.
- Accompany and support the CEO during client meetings, business events, or networking sessions, ensuring all operational needs are seamlessly handled.
Qualifications
- Female max.27 years old.
- Strong interpersonal skills with the ability to maintain a professional, confident demeanor when interacting with executives and partners.
- Exceptional organizational and time-management skills, with the ability to pivot quickly and handle dynamic, fast-paced situations.
- Highly proficient in both verbal and written English and Bahasa Indonesia, capable of drafting professional correspondence and representing the CEO’s office.
- A proactive thinker who can anticipate the CEO's needs, solve logistical bottlenecks before they happen, and handle tasks with minimal supervision.
- Utmost integrity with a proven ability to handle sensitive business data and executive matters with high discretion.
- Fast learner in utilizing productivity tools (Google Workspace, Microsoft Office, Notion, or scheduling apps) to streamline executive workflows.
- Prior experience in managing organizational activities, student boards (BEM), event management, or a similar assistant role is a strong plus.
Skills: Secretarial Skills, Scheduling, Organizational Skills, Communication Skills