Temporary Receptionist - Law firm

Our client is a prestigious international law firm based in Brussels. To support its operations during a temporary period, they are currently looking for a Receptionist to join their team until the end of December.

Jobomschrijving

As a Receptionist, you will be the first point of contact for visitors and play a key role in ensuring the smooth day-to-day running of the office. Your responsibilities will include:

• Managing the switchboard, forwarding calls, screening incoming calls and taking messages.
• Welcoming visitors and ensuring a professional reception experience.
• Supporting visitors with administrative requests such as printing, copying and other practical needs.
• Managing visitor badges and access procedures.
• Coordinating meeting room bookings and updating reservations as required.
• Ordering catering services and assisting with meeting room set-up when needed.
• Monitoring conference rooms and liaising with internal teams to ensure facilities are maintained.
• Arranging travel, hotel, restaurant and transportation bookings.
• Organising courier services and outgoing mail.
• Coordinating flower orders and other office-related requests.
• Acting as a point of contact with IT and other support functions when required.
• Previous experience in a Receptionist, Front Office or Administrative Support role.
• Excellent communication and interpersonal skills.
• Professional, positive and service-oriented attitude.
• Fluent English; knowledge of French and/or Dutch is a strong asset.
• Good command of MS Office applications (Outlook, Word, Excel and PowerPoint).
• Strong organisational skills and attention to detail.
• Ability to remain calm under pressure and manage multiple priorities.
• Proactive, flexible and reliable approach to work.
• Team player with excellent relationship-building skills.