administrative assistant

Education:

Secondary (high) school graduation certificate.

Work setting:

Restaurant.

Tasks:

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Review HR projects to assure compliance with laws and regulations .
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Oversee payroll administration.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Perform data entry.
• Maintain and manage digital database.
• Reconcile accounts.
• Prepare reports on sales volumes, merchandising and personnel matters.
• Prepare and submit reports.
• Perform administrative tasks.
• Label, file and retrieve documents.
• Invoice clients.
• Assist in analysis of data and preparation of reports.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Prepare and monitor contracts and budgets.

Computer and technology knowledge:

• Acomba.
• MS Excel.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• Project management software.
• Social Media.
• Adobe Acrobat Reader.
• Google Drive.
• Electronic mail.

Technical or specialized writing:

Commentary.

Area of specialization:

• Reports and records.
• Invoices.

Work conditions and physical capabilities:

• Ability to work independently.
• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Work with minimal supervision.

Personal suitability:

• Ability to multitask.
• Excellent written communication.
• Flexibility.
• Judgement.
• Reliability.
• Time management.
• Adaptability.
• Accountability.
• Dependability.

Screening questions:

Do you have experience working in this field?.

Experience:

1 year to less than 2 years.

Employment terms options:

• Morning.
• Day.

Other benefits:

Other benefits.

Support for newcomers and refugees:

Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.). Does not require Canadian work experience.