Vehicle Procurement Specialist

Our client is is a Dubai based well established and trusted vehicle export company, helping customers export vehicles worldwide with premium vehicles, competitive pricing, reliable shipping support, and a smooth buying experience. Due to their success they are now looking for a Vehicle Procurement Specialist.

Job Purpose To lead end-to-end vehicle sourcing and procurement activities across local and international markets. The role is responsible for identifying acquisition opportunities, negotiating purchase terms, managing supplier relationships, and ensuring a cost-effective and well-stocked vehicle inventory that supports our clients sales and export operations.

Key Responsibilities

Vehicle Sourcing & Acquisition

• Source and procure vehicles across multiple channels including auctions, dealer networks, fleet disposals, and direct sellers.
• Identify and evaluate acquisition opportunities in local (UAE/GCC) and international markets (Europe, USA, Asia, Africa).
• Assess vehicle condition, specifications, mileage, and market demand prior to committing to purchases.
• Ensure the procurement pipeline is aligned with sales demand, stock targets, and business requirements.

Negotiation & Commercial Management

• Negotiate purchase prices, payment terms, and deal structures to maximise margins and profitability.
• Manage procurement budgets and ensure all purchases are within approved financial parameters.
• Evaluate and compare multiple sourcing options before making acquisition decisions.

Supplier & Auction Management

• Build and maintain strong relationships with auction houses, dealers, fleet companies, and private sellers.
• Maintain a centralised and up-to-date supplier/vendor database.
• Monitor supplier performance, reliability, and competitiveness on an ongoing basis.

Logistics & Compliance Coordination

• Coordinate with logistics, operations, and finance teams to ensure timely vehicle delivery and complete documentation.
• Ensure all procurement activities comply with UAE import/export regulations, customs procedures, and RTA requirements.
• Manage vehicle title transfers, customs clearance documentation, and registration processes.

Inventory & Market Intelligence

• Monitor inventory levels, stock aging, and vehicle turnover to inform procurement decisions.
• Track market pricing trends, competitor activity, and demand patterns across key vehicle segments.
• Prepare regular procurement reports, stock summaries, and performance dashboards for management.
• Lead and drive process improvement initiatives within the procurement function, applying Lean/Six Sigma methodologies to enhance efficiency, reduce costs, and eliminate waste.

Skills & Competencies

Functional Skills

• Strong vehicle valuation, sourcing, and procurement expertise
• In-depth knowledge of GCC and international automotive markets
• Experience with vehicle auctions (Copart, Manheim, or regional equivalents)
• Understanding of UAE customs, import/export regulations, and RTA registration processes
• Proficiency in MS Excel, ERP systems, and inventory management tools
• Solid commercial acumen and cost-management skills
• Process improvement mindset with knowledge of Lean/Six Sigma methodologies

Behavioral Competencies

• Strong negotiation and decision-making skills
• Analytical mindset with attention to detail and accuracy
• High ownership, accountability, and follow-through discipline
• Ability to work under pressure and manage multiple sourcing activities simultaneously
• Strong interpersonal and relationship-building skills
• Commercially driven with a focus on value creation and margin optimisation

Qualifications & Experience Education

• Bachelor's degree in Business Administration, Supply Chain, Automotive Engineering, or a related field preferred.

Experience

• 5–7 years of experience in vehicle procurement, automotive trading, or fleet acquisition
• Experience operating in GCC or international automotive markets is strongly preferred
• Demonstrated track record of successful vehicle sourcing and cost negotiation
• Fluent in English (mandatory); Arabic or any other international language is a strong advantage

Certifications

• UAE driving license (required)
• Familiarity with Dubai Customs portals and RTA Smart Services
• Experience with auction platforms (Copart, ADESA, or regional equivalents) is an advantage