office manager

Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.

Work setting:

Private sector.

Tasks:

• Implement new administrative procedures .
• Review and evaluate new administrative procedures .
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Monitor and evaluate.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Supervision:

5-10 people.

Computer and technology knowledge:

• Social Media.
• MS Excel.
• MS Office.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.

Security and safety:

Basic security clearance.

Transportation/travel information:

Willing to travel regularly. Public transportation is available.

Work conditions and physical capabilities:

• Ability to work independently.
• Work under pressure.
• Tight deadlines.
• Attention to detail.

Personal suitability:

• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Organized.
• Reliability.
• Ability to multitask.
• Time management.
• Adaptability.
• Integrity.
• Team player.

Experience:

1 to less than 7 months.

Employment terms options:

• Early morning.
• Shift.
• Morning.
• Day.
• Overtime available.

Support for persons with disabilities:

Participates in a government or community program or initiative that supports persons with disabilities .

Support for newcomers and refugees:

Participates in a government or community program or initiative that supports newcomers and/or refugees.

Support for youths:

Participates in a government or community program or initiative that supports youth employment.

Support for Veterans:

Participates in a government or community program or initiative that supports Veterans .

Support for Indigenous people:

Participates in a government or community program or initiative that supports Indigenous people.

Support for mature workers:

Participates in a government or community program or initiative that supports mature workers .

Supports for visible minorities:

Participates in a government or community program or initiative that supports members of visible minorities.