ADMINISTRATIVE ASSISTANT

DUTIES AND RESPONSIBILITIES

• Provide administrative and clerical support to the assigned department, including document preparation, printing, photocopying, scanning, and filing.
• Assist in data encoding, updating records, maintaining databases, and preparing administrative reports.
• Organize and maintain physical and electronic files to ensure proper documentation and easy retrieval.
• Assist in monitoring office supplies, inventory records, and other administrative requirements.
• Support HR and other departments in preparing forms, organizing employee records, and coordinating meetings and company activities, as assigned.
• Assist in receiving, sorting, distributing, and routing incoming and outgoing documents and communications.
• Coordinate with employees and other departments to facilitate administrative processes and daily office operations.
• Maintain confidentiality of company records and ensure compliance with company policies, data privacy, and workplace standards.
• Perform other administrative and clerical tasks as assigned by the immediate supervisor in line with the trainee's OJT objectives.

Qualifications/Requirements:

QUALIFICATIONS

• Currently enrolled in a college or university program requiring On-the-Job Training (OJT).
• Preferably taking up Business Administration, Office Administration, Human Resource Management, or any related course.
• Must have a school endorsement letter and comply with OJT requirements.
• Basic knowledge of Microsoft Office (Word, Excel, and PowerPoint).
• Good communication, organizational, and time management skills.
• Attention to detail, willingness to learn, and ability to work independently or in a team.
• Must demonstrate professionalism, punctuality, integrity, and confidentiality.