Project Management Officer

About the Role

We are looking for a detail-oriented and analytical Project Management Officer (PMO) to support financial governance, budgeting, workforce planning, and project operations within a fast-paced technology environment.

This is not a typical administrative PMO role . The successful candidate will play a key role in budget planning, financial control, cost management, resource planning, and management reporting , while partnering closely with project managers, platform leads, Finance, HR, Procurement, and external vendors.

Key Responsibilities

Financial Planning & Cost Management

• Manage and monitor Build, Maintain and Operate financials, including budgets, forecasts, actuals and variance analysis.
• Support annual budgeting, periodic forecasting and monthly financial reporting.
• Perform month-end financial activities, including accruals, prepayments, balance sheet reconciliation and reporting.
• Track project costs, recoveries, recharges and Strategic Cost Management (SCM) initiatives.
• Prepare supporting documentation for Finance on capital expenditure and fixed asset charge-outs.
• Support monthly financial reconciliation and ensure financial data accuracy.
• Provide financial insights and reports to support management decision-making.

Project & Resource Management

• Support resource demand and supply planning, headcount budgeting and workforce capacity planning.
• Manage hiring requests from approval through onboarding and closure.
• Maintain workforce records, including staff movements, work allocation and organisational updates.
• Monitor hiring progress, vacancies, attrition and resource deployment.
• Track project financials, documentation and project status across internal systems.
• Prepare management reports and dashboards for project and programme governance.

Contract & Procurement Management

• Coordinate contract processing and ensure approvals are completed on time.
• Create Purchase Requisitions (PR) for Purchase Order (PO) issuance.
• Liaise with Procurement, Finance and vendors on contract administration.
• Ensure contracts comply with internal governance, approval processes and budget requirements.
• Track contract renewals, including Master Service Agreements (MSA).
• Support Contract Management Process (CMP) requirements where applicable.

Stakeholder Management

• Partner with Finance, HR, Technology teams, Procurement and vendors to resolve operational issues.
• Support ad-hoc reporting, analysis and management requests.
• Ensure reporting accuracy and timely delivery of management information.

Requirements

• Diploma or Degree in Accounting, Finance, Business, or a related discipline.
• Minimum 2–3 years of relevant experience in Project Management Office (PMO), Finance, Workforce Planning, or Technology Operations.
• Experience in the banking or financial services industry will be an advantage.
• Strong understanding of financial principles, budgeting, forecasting and cost management .
• Good knowledge of accounting concepts, including accruals, reconciliations and financial reporting.
• Advanced proficiency in Microsoft Excel and PowerPoint .
• Strong analytical and critical thinking skills with the ability to interpret financial and operational data.
• Meticulous, organised and able to manage multiple priorities in a fast-paced environment.
• Able to work independently with minimal supervision.
• Excellent stakeholder management and communication skills.

Preferred Skills

• Experience supporting technology or project portfolios.
• Familiarity with procurement and contract management processes.
• Experience with workforce planning and resource management.
• Ability to communicate in Mandarin to liaise effectively with Mandarin-speaking stakeholders.