Admin Executive

Admin Operations Executive (Full-Time) Location: 1 Sunview Road, Singapore (Near Boon Lay / Pioneer MRT) Working Hours: Monday to Friday Industry: Marine, Commercial Diving & Underwater Services About Us Hydro Marine Solutions is a Singapore-based marine and commercial diving company specializing in underwater inspection, maintenance, repair, cleaning, and marine support services. We support vessel owners, ship managers, terminals, and offshore clients with reliable and professional underwater solutions. As our operations continue to grow, we are seeking a highly organized and proactive Admin Operations Executive to support both our administrative and operational functions. Key Responsibilities Operations & Administrative Support Work closely with Management and the Operations Team to support daily business and project operations.

Assist in coordinating diving jobs and operational schedules to ensure timely project execution.

Provide administrative support to management and operational personnel as required.

Monitor office supplies and arrange purchases when necessary.

Coordinate maintenance, repairs, and replacement of office equipment.

Communication & Coordination Manage incoming and outgoing correspondence, including emails, phone calls, courier deliveries, and mail.

Provide reminders and administrative support to senior management.

Liaise with clients, suppliers, subcontractors, and vendors regarding schedules, documentation, and operational requirements.

Facilitate effective communication between office personnel, operational staff, and clients.

Documentation & Reporting Maintain accurate and up-to-date records for all diving and marine projects.

Prepare service reports, final diving reports, quotations, presentations, and other client-related documentation.

Organize and maintain digital filing systems and company records.

Update and maintain documentation within the Company's Quality, Health, Safety and Environment (QHSE) Management System.

Assist in preparing weekly staff allowances and supporting payroll administration.

Scheduling & Logistics Coordinate appointments, meetings, training courses, diving medicals, travel arrangements, and accommodation bookings for management and operational staff.

Schedule and coordinate deliveries, inspections, and service requirements with clients and vendors.

Support operational planning by ensuring required documentation and logistics are arranged in a timely manner.

Requirements Minimum Diploma in any discipline.

At least 2 years of relevant administrative, operations, or coordination experience.

Proficient in Google Workspace and WhatsApp Web.

Strong verbal and written communication skills.

Comfortable interacting with personnel at all levels of the organization.

Excellent organizational, planning, and time management skills.

Detail-oriented with strong accuracy in documentation and reporting.

Ability to multitask, prioritize workloads, and meet deadlines in a fast-paced environment.

Able to handle confidential and sensitive information with professionalism.

Experience in the marine, shipping, offshore, engineering, or related industries will be an advantage.

Candidates with knowledge of business administration or operations management will have an added advantage.

Training will be provided for suitable candidates.

Able to work independently with minimal supervision.

What We Offer Opportunity to work in the dynamic marine and commercial diving industry.

Exposure to diverse marine projects and operations.

Career growth and development opportunities.

Supportive and collaborative work environment.

Training and mentorship provided.