Legal and Compliance Trainee

Job Description

The role of the Legal & Compliance Trainee is designed to provide essential support to the L&C team in business partner due diligence, compliance screening, reporting, digitalization and administrative coordination. The trainee will support the preparation of reports, dashboards and management summaries, contribute to templates, trackers, forms and digitalized reports, and assist in the introduction and launch of digitalization and AI initiatives to improve L&C workflows. The role also includes maintaining compliance records and supporting L&C projects, trainings and awareness activities.

Principal Accountabilities:

Conduct due diligence and compliance screening of business partners for remediation and risk assessment

Prepare dashboards, reports and management summaries on screening results and compliance risk assessments

Support the implementation of compliance improvement plans, including IDD process enhancements and template updates

Introduce, develop and launch digitalization and AI initiatives to improve L&C workflows, reporting and recurring processes

Develop templates, trackers, forms, prompts and digitalized reports to support compliance activities and reporting

Maintain, archive and organize compliance records and documents in physical and digital repositories

Provide administrative, coordination and communication support for L&C projects, trainings and awareness initiatives

Main Tasks:

Due diligence of the group’s business partners and compliance risk assessment

Performing due diligence on existing and active business partners for remediation

Review and monitor Business partners in the portfolio of the compliance screening tool, including dashboard preparation and portfolio cleanup

Assist in the implementation of the IDD improvement plan project

Assist in the updating of IDD templates

Assist in the compliance risk assessment project

Digitalization and AI

Introduce digitalization and AI use cases for compliance forms, reports, templates, trackers and recurring processes

Develop and test Copilot prompts and agents for compliance drafting, form completion and information retrieval

Apply AI tools to review raw compliance data and generate management-level reports on compliance results

Develop templates, trackers, workflows, forms and other digitalized reports for L&C workflows

Assess technology tools to optimize L&C workflows and digitalization initiatives

Launch and support training on digitalization and AI initiatives for the L&C division and other internal stakeholders

General

Perform archiving, clean-up and proper filing of compliance documents in physical and digital folders

Assist in preparing PowerPoint presentations and communication materials for upcoming L&C projects, including awareness campaigns, trainings and other new initiatives

Assist in coordinating meetings, tracking action items and following up on administrative requirements for L&C projects

Assist in proofreading, formatting and quality-checking compliance documents, reports and presentation materials

Provide general administrative support to the L&C team

Minimum Qualifications

Bachelor's degree in Accountancy, Financial Management, Legal Management, Pre-Law, Juris Doctor, or any related field.

Prior relevant work experience is an advantage; however, fresh graduates and candidates with no prior work experience are encouraged to apply.

Proficient in written and spoken English.

Proficiency in Microsoft 365 and AI or other technology tools is an advantage.

Background in Compliance or Audit is an advantage.

Experience in sanctions, risk monitoring, and screening is an advantage.

Detail-oriented, organized, and systematic in managing compliance tasks, documents, and information.

Demonstrates initiative, enthusiasm, and a proactive approach to learning and supporting new initiatives.

Possesses a solution-oriented mindset with a willingness to continuously improve processes and ways of working.

Works effectively both independently and collaboratively in a team environment.

Able to manage multiple priorities, work efficiently, and deliver high-quality outputs within agreed timelines.

Possesses a solution-oriented mindset and approach to problem-solving.

Able to work effectively both independently and as part of a team.

Delivers high-quality work efficiently and within agreed timelines.

Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.

Identifies with Hoegh Evi’s values (and leadership principles when applicable)

This is for a 12 months Fixed-Term Contract