Engineering Office Coordinator
Exceptional hospitality starts with you
Picture yourself brightening someone’s day. When you join our hotels team, that’s exactly what you’ll do every time you come to work! As an engineering office coordinator, you’re not just supporting seamless operation of the hotel's engineering department – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.
Here's what you'll do during a typical day:
Receive all telephone calls for the engineering department and maintain a message logbook of all requests and other things to be done
Prepare all reports, forms, memos, etc. in the department
Maintain complete filing system
Maintain necessary stationery stock for engineering department
Maintain all records and files for local authorities’ inspection, such as:
Elevator test report
Elevator weekly maintenance report
Potable water test report
Legionella water test
Boiler test report
Fire protection system inspection report
Fire alarm system inspection report
Kitchen and laundry exhaust cleaning/degreasing
Window cleaning cradle test report
Gas tank test report
Check daily engineering log book and inform director of engineering/assistant director of engineering of any energy consumption variations
Prepare weekly energy consumption report
Maintain energy graph – weekly
Prepare monthly energy consumption report
Maintain purchase request/LPOs – enter all information in the system
Follow up purchase requisitions for engineering material and supplies
Assist purchasing agent in the procurement of spare parts providing necessary specifications/details of suppliers
Check and record cost center details in the purchase request
Check all invoices and enter in the system – report discrepancies to the receiving department/purchasing department
Check monthly expense report and inform variations to director of engineering/assistant director of engineering
Maintain record on POMEC FF&E purchases
Maintain technical manuals for all equipment/machines and organize technical library
Maintain all engineering drawings such as:
Architectural
Structural
Electrical
Mechanical
Plumbing
Fire alarm systems
Site plan – municipality affection plan
Organize drawing rack and keep register on drawing movements
Prepare necessary drawings/plans for renovation projects
Keep record of employees’ compensatory days and inform them to utilize it
Prepare employees leave schedule
Coordinate with shift engineer to prepare shift schedule
Maintain employee time sheet
Maintain engineering maintenance contracts and deal with them when necessary
Liaise with TM to maintain attic stock of spare parts
Communicate with equipment manufacturer to get spare parts in emergency cases
Keep record of all engineering equipment for PPM and maintain asset register
Issue weekly PPM job sheets and maintain backlog record
Maintain PPM equipment record files
Assist other TM in their day to day activities
What it takes to make the stay
At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
A passion for spreading the light and warmth of hospitality
Acting with integrity and always doing the right thing
Inspiring others through leadership
A belief that teamwork drives the best outcomes
A sense of ownership and accountability
A focus on the now, bringing urgency and discipline to every moment, knowing it can make a lasting impact
Join an award-winning workplace culture
At Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the team members who make it all possible. As a global leader in hospitality, we’ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
Our award-winning culture has earned us repeated recognition on the world’s best workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we’re setting new standards for the future of travel.
Whether you’re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.