Administrative Executive / Assistant
Company Overview
Heinen & Hopman is a leading maritime specialist providing air conditioning, ventilation, heating, refrigeration, and mechanical ventilation systems for over 10,000 vessels worldwide. We deliver innovative, customised climate solutions using the latest energy-saving technologies.
Job Summary
Perform comprehensive administrative and HR support to ensure smooth office operations and compliance with company policies and regulatory requirements.
Responsibilities
- Manage incoming phone calls and welcome guests to maintain a professional office environment
- Perform accurate data entry and maintain organized filing systems to support operational efficiency
- Monitor and replenish office supplies to ensure uninterrupted workflow
- Assist in procurement processes and update related data to support purchasing activities
- Maintain and update ISO audit documentation and company policies to ensure compliance
- Handle payroll processing, HR administration, and MOM work pass matters to support workforce management
- Execute ad-hoc duties assigned by management to meet evolving business needs
Preferred competencies and qualifications
- Professional Certificate, Nitec, or Diploma in Business Studies, Administration, Management, or equivalent
- Minimum 1 year of relevant work experience
- Proficient in Microsoft Office and ERP systems to support administrative tasks
- Strong interpersonal and communication skills to collaborate effectively
- Meticulous and able to work independently with strong time management skills to meet deadlines