Executive Assistant

Responsibilities: 

Manage the Executive's calendar, appointments, meetings, and daily schedule. Coordinate internal and external meetings, including preparing agendas and required materials. Act as a key point of contact between the Executive and internal teams, clients, partners, and other stakeholders. Monitor and follow up on outstanding tasks, deadlines, and commitments. Prepare meeting notes, reports, presentations, briefs, and other business documents. Handle emails, correspondence, and routine communication on behalf of the Executive when required. Conduct research and provide relevant information to support decision-making. Coordinate travel arrangements, itineraries, accommodation, and other logistics when required. Support the Executive in managing projects and ensuring deliverables are completed on schedule. Maintain organised digital and physical records and documents. Assist with personal and professional administrative tasks where required. Attend meetings with the Executive when necessary and provide accurate follow-up notes and action points. Support the coordination of events, client meetings, presentations, and other business activities. Maintain strict confidentiality of sensitive business and personal information. Identify potential issues or delays and proactively resolve or escalate.

Requirements: 

Bachelor's degree or equivalent qualification in Business Administration, Management, Communications, or a related field. 2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role. Excellent written and verbal communication skills. Strong organisational and time-management abilities. Proficiency in Microsoft Office/Google Workspace, including Word, Excel, PowerPoint, Google Docs, Sheets, and Calendar. Ability to manage multiple priorities and work with minimal supervision. Strong attention to detail and follow-through. Good interpersonal and relationship-management skills. Ability to handle confidential information with discretion. Strong problem-solving and research skills. Ability to work effectively in a fast-paced and changing environment.