office administrator

Education:

Secondary (high) school graduation certificate.

Work setting:

Transportation company.

Tasks:

• Implement new administrative procedures .
• Review and evaluate new administrative procedures .
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Train staff.
• Resolve conflict situations.
• Commission systems and components.
• Monitor and evaluate.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Supervision:

11-15 people.

Computer and technology knowledge:

• Salesforce.
• Electronic mail.
• Electronic scheduler.
• Quick Books.
• Spreadsheet.
• MS Excel.
• MS Office.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Database software.
• Google Drive.

Personal suitability:

• Organized.
• Ability to multitask.
• Adaptability.
• Team player.

Experience:

1 year to less than 2 years.

Support for youths:

• Participates in a government or community program or initiative that supports youth employment.
• Offers on-the-job training tailored to youth.
• Offers mentorship, coaching and/or networking opportunities for youth.
• Provides awareness training to employees to create a welcoming work environment for youth.