Office Administrator – Purchasing & Stores

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Location: Gleeson Steel & Engineering Tipperary

Job Type: Full-time

We are looking for a motivated, organised, and computer-literate Office Administrator to join our Purchasing & Stores department. This is a varied role that requires excellent organisational skills, attention to detail, and the ability to work efficiently in a busy office environment.

Key Responsibilities

• Process purchase orders and supplier invoices.
• Maintain accurate purchasing and stores records.
• Monitor stock levels and assist with inventory control.
• Liaise with suppliers regarding quotations, orders, deliveries, and any discrepancies.
• Update and maintain spreadsheets, databases, and internal systems.
• Prepare reports and documentation as required.
• Answer telephone calls and respond to emails professionally.
• File and maintain office records, both electronic and paper-based.
• Support the Purchasing Manager and Stores team with daily administrative tasks.
• Assist with scheduling, data entry, and general office duties.
• Ensure accurate record keeping and compliance with company procedures.

Skills & Experience

• Strong computer skills, including Microsoft Office (Excel, Word, Outlook).
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Good communication and interpersonal skills.
• Ability to prioritise workload and work independently.
• Previous office administration experience is preferred but not essential.
• Experience in purchasing, stores, stock control, or an engineering/manufacturing environment is an advantage but not essential.