Corporate Secretary Assistant

Job Description

1. Board Meeting Support:

• Assist in scheduling and organizing board meetings, ensuring all logistical details are handled.
• Prepare and distribute meeting agendas, board materials, and minutes.
• Attend board meetings to take minutes and ensure accurate documentation.

1. Compliance and Regulatory Tasks:

• Ensure the company adheres to all corporate governance policies, local laws, and industry regulations.
• Assist in filing necessary documents with regulatory bodies (e.g., business licenses, statutory filings, etc.).
• Keep track of compliance deadlines and ensure timely submission of required documents.

1. Corporate Documentation:

• Maintain accurate records of board meetings, resolutions, and other corporate documentation.
• Keep and update the company’s corporate register, including shareholder records and official filings.
• Prepare and file legal documents such as resolutions, agreements, and corporate disclosures.

1. Shareholder and Investor Relations:

• Assist in organizing annual general meetings (AGMs) and other shareholder meetings.
• Handle communications with shareholders, investors, and external stakeholders, as needed.
• Assist in preparing investor reports, presentations, and disclosures.

1. Secretarial Support:

• Provide administrative support to the Corporate Secretary, including managing schedules, organizing documents, and handling correspondence.
• Ensure that all company policies, procedures, and bylaws are followed.

1. General Office Support:

• Maintain a filing system for corporate records and ensure all documentation is organized and easily accessible.
• Perform research and provide assistance with special projects as required by the corporate secretary

Job Requirements:

• A bachelor's degree in business administration, law, or a related field.
• Prior experience in corporate governance or a legal/secretarial role is a plus.
• Strong knowledge of corporate compliance and regulatory requirements.
• Excellent organizational, written, and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to handle confidential information.

Benefits:

• Training & Mentorship: Work directly with experienced professionals in administration and human resources.
• Hands-on Experience: Participate in daily operations and gain practical experience in an international business environment.
• Skill Development: Enhance essential skills in office coordination, document preparation, reporting, and internal communication.
• Career Advancement Opportunities: High-performing interns may be considered for long-term or full-time roles within the company.
• Legal Compliance & Employee Benefits: All entitlements are fully provided in accordance with Vietnamese labour law, including social insurance, health insurance, and unemployment insurance.

Skills: Scheduling, Communication Skills, Secretarial Skills, Administration, Organizational Skills, Microsoft Office