Personal Assistant and Team Coordinator (Maternity Cover)
Description
Are you an experienced Personal Assistant who thrives in a dynamic environment where no two days are the same? Do you enjoy enabling leaders and teams to succeed while contributing to a positive and collaborative work environment? We are looking for a proactive and highly organised Personal Assistant & Team Coordinator to join Corporate IT on a one-year maternity cover contract starting 1 December 2026.
The role
You will support Niels Pærregaard, Director, Corporate IT, working closely with colleagues across the department’s four teams. The position combines executive support, team coordination, and involvement in departmental and cross-functional projects supporting the Novo Nordisk Foundation, Novo Holdings and affiliated organisations.
This is primarily an on-site position based at the Novo Nordisk Foundation’s headquarters in Hellerup.
Your responsibilities will include:
Executive support
Managing and optimising the Director’s calendar and priorities
Planning meetings, workshops and business travel
Preparing meeting materials, briefing documents and presentations
Coordinating stakeholder interactions and ensuring follow-up on actions and commitments
Supporting annual processes, budgeting activities and administrative workflows
Handling confidential information with professionalism and discretion
Team coordination
Planning department meetings, off-sites and team activities
Maintaining shared workspaces and collaboration platforms
Supporting communication and knowledge sharing across the department
Coordinating recruitment processes and onboarding of new colleagues
Projects and continuous improvement
Contributing to departmental initiatives and cross-functional projects
Supporting the implementation of new tools, processes and ways of working
Driving selected improvement initiatives and ensuring follow-up on actions and deliverables
About you
We imagine that you have:
A minimum of 2-3 years of experience as a Personal Assistant, an Executive Assistant, or in a similar role
Experience supporting senior leaders in a complex organisation
Strong organisational and coordination skills, combined with sound judgement and attention to detail
Excellent communication skills in both Danish and English
A proactive approach and the ability to build relationships across all levels of an organisation
High proficiency in Microsoft 365 and a genuine interest in digital tools, AI and new technologies
As a person, you are:
Proactive, structured and self-driven
Service-minded and collaborative
Able to balance multiple priorities while maintaining a high level of quality
Professional and trustworthy
About Corporate IT
Corporate IT delivers secure and reliable IT services, tools and infrastructure that support the operational and strategic objectives of the Novo Nordisk Foundation, Novo Holdings and affiliated organisations. The department drives major technology initiatives while safeguarding data and technology platforms across the organisations. You will join a team of 24 engaged colleagues and collaborate with stakeholders across the Foundation, Novo Holdings and affiliated organisations.
Application and Information
To apply, please submit your CV and cover letter outlining your motivation and relevant experience. The application deadline is 30 September 2026, and applications will be reviewed on a rolling basis. First and second interviews will be conducted on 8 & 9 October and 21 & 22 October, respectively.