Executive Assistant to VP

Key Responsibilities:

• Provide high-level administrative support to the Vice President, including time management, travel coordination, and meeting preparation.
• Play a pivotal role in project management related to the development of the new Asia Pacific organization.
• Coordinate cross-functional efforts between marketing, service, market intelligence, HR, and finance departments to ensure alignment and smooth communication.
• Assist in setting up operational processes, tracking milestones, and ensuring timelines are met.
• Prepare reports, presentations, and communication materials on behalf of the Vice President.
• Support the Vice President in managing strategic initiatives and business priorities across the region.
• Facilitate internal and external communication, acting as a liaison between the Vice President and key stakeholders.
• Develop and manage a program that enables employees to participate in medical mission trips and other purpose-driven activities, supporting the company’s “Progress with Purpose” credo.
• Manage the VP’s relationships with key opinion leaders (KOLs), maintain an up-to-date register, and ensure regular contact points at conferences or during visits.
• Maintain a documented list of internal stakeholders and ensure the Vice President has regular check-ins, particularly on key project topics.
• Manage expense reporting and budget tracking for the Vice President and related projects.
• Organize events, team off-sites, and leadership meetings, ensuring logistical details are handled smoothly.
• Utilize Microsoft tools, including Dynamics CRM and Power BI, to manage data, prepare dashboards, and support decision-making.