Admin

Admin (Full-Time) By Design Works Location: West Surabaya, Citraland Schedule: Monday-Friday in-office, Saturday WFH By Design is looking for an Admin to join our Surabaya team. This role handles the day-to-day administrative backbone of our projects, documentation, invoices, permits, and coordination between our design, site, and management teams. Requirements

• Diploma or Degree in Administration, Business, or a related field
• Comfortable working with numbers and spreadsheets, especially Excel
• Organized and detail-oriented, able to track multiple deadlines without things slipping through the cracks
• Able to communicate in English, spoken and written doesn't need to be fluent, but comfortable enough to write simple updates and hold a basic conversation in working field
• Proactive with follow-ups, comfortable flagging issues early rather than waiting

Responsibilities

• Manage office expense reports, staff reimbursements, and contractor invoices
• Track project permits and warranty logs, following up on pending documents before deadlines
• Keep project files and records organized and up to date
• Send daily reminders and follow-ups to management on pending tasks and approvals
• Support basic HR admin, attendance, leave records, onboarding documents
• Coordinate with designers, site teams, and contractors on day-to-day admin matters

What we offer

• Competitive salary
• Growth path within an international design company

Skills: Google Docs, Organizational Skills, Microsoft Outlook, Microsoft Excel, Customer Service, Office Administration, Google Sheets, Administration, Microsoft Office, Data Entry