Executive Assistant

Responsibilities:

Manage the executive’s calendar, appointments, meetings, and schedules. Prepare meeting agendas, minutes, presentations, reports, and correspondence. Handle emails, calls, and other communications professionally. Coordinate meetings, business appointments, and travel arrangements. Follow up on assigned tasks and ensure deadlines are met. Maintain confidential company and executive information. Prepare and organize documents, records, and files. Liaise with clients, staff, vendors, and other stakeholders on behalf of the executive. Monitor important deadlines, commitments, and pending activities. Assist with administrative and operational tasks as required. Conduct research and provide relevant information to support decision-making. Represent the executive professionally when communicating with internal and external stakeholders.

Requirements:

Bachelor’s degree/HND in Business Administration, Management, Communications, or a related field. 2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Officer, or similar role. Proven experience supporting senior management or executives. Strong knowledge of Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Strong organizational and time-management abilities. Ability to manage multiple priorities and work under pressure. Professional appearance and conduct.

Key Skills:

Excellent communication skills Calendar and schedule management Meeting and travel coordination Report and document preparation Time management and prioritization Attention to detail Confidentiality and discretion Problem-solving Follow-up and task management Interpersonal skills Proficiency in Microsoft Office Professionalism and emotional intelligence Ability to work independently with minimal supervision