office manager

Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Medical administrative/executive assistant and medical secretary.

Work setting:

Medical clinic.

Tasks:

• Implement new administrative procedures .
• Review and evaluate new administrative procedures .
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Oversee and co-ordinate office administrative procedures.
• Monitor and evaluate.
• Oversee payroll administration.
• Plan and control budget and expenditures.
• Initiate and maintain confidential medical files and records.

Supervision:

3-4 people.

Computer and technology knowledge:

MS Office.

Work conditions and physical capabilities:

Attention to detail.

Personal suitability:

Ability to multitask.

Screening questions:

• Are you available for shift or on-call work?.
• Are you available to start on the date listed in the job posting?.
• Are you currently a student?.
• Do you have experience working in this field?.

Experience:

3 years to less than 5 years.