Admin cum General Affairs (Japanese Speaking)
About giftee Tech VietnamWe are giftee Tech Vietnam, part of the giftee Group from Japan - a leader in e-voucher and digital gifting solutions. Our technology powers gift-giving experiences for businesses and consumers, helping brands connect with customers in a simple, modern, and meaningful way. At giftee Tech, we’re not just about tech — we’re about people, growth, and creating impact. We offer an open, collaborative environment where your ideas matter and your contributions are value. Why You’ll Love Working at giftee Tech Vietnam Be part of a leading Japanese e-voucher company with global clients. Career growth opportunities beyond accounting. Open, flat, and multicultural environment. Contribute to products that connect people and businesses in meaningful ways.
Position: General Affairs cum Admin What you’ll do:
Labor & HR OperationsC&B (Compensation & Benefits) operations Coordinating payroll calculations, handling PIT/social insurance (SHUI) and related procedures Attendance management Day-to-day operation of the attendance system, data verification, monthly closing, and rollout of new features Management of internal regulations and contract templates Version control, organizing update history, internal communication Drafting new regulations Reviewing and handling labor-related and FDI-related reports Managing the cash ledger, checking income/expenses, and preparing cash reports Processing internal expense reimbursements Labor-related and FDI-related matters Supporting tax closing and audit work
General Affairs Handling equipment/supply orders Researching necessary items as instructed, placing orders, and setting them up Proactively proposing things the company is missing or that would be beneficial to have First-pass review of contracts with business partnersGeneral support for Japanese staff Insurance, visas, business trip payments/reimbursements, etc.
Accounting Managing credit card and other payments Expense reimbursement processing
Legal Drafting and reviewing contracts OtherSupporting non-routine tasks under the direction of Japanese staff and (Vietnamese) department leadersGeneral affairs tasks Reviewing contracts Checking payslips Preparing and organizing related documents Liaising and coordinating with the accounting firm
What we need:Must Have Business-level Japanese (N1 to upper N2), work experience using English (especially speaking and listening) 3+ years of practical experience in back-office work such as general affairs, labor/HR administration, etc. Comfortable communicating in English (speaking and listening) Nice to Have Work experience at a systems/software development company Experience improving or streamlining operations using AI
What we offer: Benefit: At least 15 AL days/year (including 3 days for summer) +1 day AL for every work anniversary (maximum 5 days) Full salary insurance coverage with Private health insurance package Allowed flexible working hours with Flexible day-off request Salary review TWICE a year Equipment provided includes Macbook and widescreen monitor 13-month bonus Annual heath check at D.Y.M Center Transportation fee per month
Culture: Welcome gift with giftee T-shirt & stickers Ergonomic chairs applied to all employees Flexible working areas between office area & playing area Access to PS games/ board game during leisure time, free snack / tea/ coffee Oversea company trip / Monthly Company e-Gift / Birthday Gifts Monthly lunch / dinner / team gathering
Skills: Japanese Language, Google Sheets, Google Docs, Office Administration, Microsoft Office, Data Entry, Administration, Microsoft Outlook, Customer Service, Microsoft Excel, Organizational Skills