Submission of documents (Drawings/Reports/Material/Inspections/RFI/Letter/Authorities) to be done via in-house protocol or other electronic data management systems based on project requirement (ie. Aconex, Procore Conject, BIM360)
Provide full admin support to the Project team
Prepare, submit, file, scan and follow up of all daily operations of all documents, including drawings, materials and related specifications and technical data related to the project
Co-ordinate with sources of submission – HQ, Site team, Sub-con and suppliers relating to the detailed information of the documents/materials for approval
Co-ordinate with the planning team and site team to prepare, compile and submit weekly progress reports
Assist Project Manager in preparation of presentations to be used in conferences/meetings with internal and external parties
Co-ordinate with site team for the preparation and compilation of minutes of meeting
Assist in sending material requisition to HQ-Procurement as needed at project site.
Monitor the attendance of all personnel at project site.
Monitoring and ordering of office supplies for project site.
Act as the liaison person between HQ and project site for staff and worker matters
BCA SMM document submission
Any other duties as may be assigned.
Job Requirements
Diploma in Business Administration or related field (or equivalent experience).
Previous experience in document control, records management, or a similar role.
Experience with document management systems and software.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
Knowledge of regulatory requirements and industry standards for document control.
