PROCUREMENT AND STORES OFFICER

JOB TITLE PROCUREMENT AND STORES OFFICER

NATURE OF JOB FULL TIME

INDUSTRY FOOD MANUFACTURING

SALARY KSHS.40,000-60,000KSHS.40,000-60,000

JOB LOCATION MLOLONGO

DUTIES AND RESPONSIBILITIES

Procurement Management

• Source and evaluate suppliers based on quality, pricing, reliability, and delivery performance.
• Obtain quotations, negotiate prices, terms, and contracts to achieve cost savings.
• Prepare purchase requisitions, purchase orders, and procurement documentation.
• Ensure timely procurement of raw materials, ingredients, packaging materials, spare parts, and other operational supplies.
• Build and maintain strong supplier relationships to ensure consistent supply.

Supplier Management

• Evaluate supplier performance based on quality, cost, and delivery timelines.
• Resolve supplier-related issues, including delivery delays, shortages, and quality concerns.
• Coordinate supplier audits and maintain an approved supplier database.
• Monitor supplier compliance with contractual obligations and company standards.

Inventory & Stores Management

• Oversee the receipt, storage, issuance, and recording of all inventory items.
• Maintain accurate stock records using inventory management systems.
• Conduct regular stock counts and reconcile physical inventory with system records.
• Monitor stock levels and initiate timely replenishment to avoid stock-outs or overstocking.
• Ensure proper storage of bakery ingredients and materials in line with food safety requirements.

Warehouse Operations

• Ensure efficient organization and housekeeping within the stores and warehouse.
• Monitor stock rotation using FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) principles where applicable.
• Safeguard inventory against damage, spoilage, theft, and loss.
• Coordinate the safe loading, unloading, and movement of goods.

Cost Control & Budget Management

• Monitor procurement expenditure and identify cost-saving opportunities.
• Ensure procurement activities comply with approved budgets.
• Track market prices and recommend cost-effective sourcing strategies.
• Minimize inventory carrying costs while maintaining adequate stock levels.

Documentation & Reporting

• Maintain accurate procurement, supplier, and inventory records.
• Prepare daily, weekly, and monthly procurement and stock reports.
• Maintain proper filing of purchase orders, delivery notes, invoices, and goods received notes.
• Generate inventory reports highlighting slow-moving, obsolete, or expired stock.

Compliance & Food Safety

• Ensure procurement and stores operations comply with company policies and procurement procedures.
• Verify that purchased materials meet quality and food safety standards.
• Support compliance with HACCP, GMP, and ISO 22000 Food Safety Management Systems where applicable.
• Ensure safe handling and storage of food ingredients and packaging materials.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma/Degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 5 years' relevant experience in procurement and stores management, preferably within a bakery, food manufacturing, or FMCG environment .
• Demonstrated experience in supplier sourcing, contract negotiation, procurement processes, and inventory management.
• Strong knowledge of procurement principles and supply chain management.
• Excellent negotiation and supplier relationship management skills.
• Sound understanding of inventory control and warehouse operations.
• Proficiency in inventory management systems and Microsoft Office applications.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.