Design - Executive Assistant (Real Estate)

We are partnering with a semi-government real estate developer in Abu Dhabi to hire an experienced Executive Assistant with a background in supporting Design Departments. The successful candidate will provide high-level administrative and executive support to the Executive Director of Design within the organization.

Key Responsibilities

• Manage the Executive Director’s calendar, appointments, meetings, and conference calls
• Coordinate travel arrangements and prepare documents for business trips and meetings
• Follow up on key tasks, deliverables, and deadlines across the Design Team
• Coordinate periodic and ad-hoc reports, ensuring timely inputs and approvals
• Prepare, edit, and review PowerPoint presentations, reports, letters, memos, and correspondence
• Manage approval requests by gathering and organizing the required supporting information
• Coordinate senior-level departmental meetings, prepare agendas, record and distribute minutes
• Organize events, conferences, and meetings, including logistics and budget coordination
• Prepare information and briefing materials for meetings with internal and external stakeholders
• Handle confidential documents and maintain an effective filing and document management system
• Screen calls and correspondence and manage communication on behalf of the Executive Director
• Coordinate the reception and arrangements for high-level guests and external stakeholders
• Support special projects and provide administrative assistance to senior members of the Design Team
• Bachelor’s degree Holder
• 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role
• Current or previous experience within design department in real estate, property development, or a related industry is preferred.
• UAE experience is highly preferred
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong written and spoken English
• Excellent organizational, communication, coordination, and time-management skills
• Ability to handle confidential information and work with senior-level stakeholders