administrative assistant

Education:

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience.

Tasks:

• Arrange and co-ordinate seminars, conferences, etc..
• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Work with the marketing department to understand and communicate marketing messages to the field.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Supervise office and volunteer staff.

Experience:

Experience an asset.

Employment terms options:

Day.

Support for youths:

• Offers on-the-job training tailored to youth.
• Provides awareness training to employees to create a welcoming work environment for youth.