Fleet Manager

Responsibilities:

Fleet Operations & Administration:

Take full ownership of the company's fleet and transportation operations.  Maintain an accurate and up-to-date master register of all vehicles. Monitor vehicle allocation, utilization, availability, and downtime.  Ensure vehicles are available for operational requirements and properly scheduled. Establish systems for vehicle movement, trip authorization, and vehicle handover.  Maintain complete and accurate records for every vehicle. Provide management with regular fleet reports and recommendations. 

Vehicle Maintenance & Repairs:

Develop and implement a preventive maintenance programme for every vehicle. Ensure vehicles are serviced according to manufacturer recommendations and internal schedules.  Monitor mileage, service intervals, and maintenance due dates. Establish proper vehicle inspection procedures.  Ensure all reported defects are documented, investigated, and resolved. Manage vehicle breakdowns and emergency repairs.  Maintain complete maintenance and repair histories for every vehicle. Monitor recurring mechanical problems and identify root causes.  Recommend repair, replacement, or retirement of vehicles when necessary.

Mechanic & Vendor Management:

Build and maintain a panel of approved mechanics, workshops, and automotive vendors.  Introduce proper repair job-card and approval procedures. Ensure every major repair is supported by a documented diagnosis and quotation.  Obtain alternative quotations or second opinions where necessary. Monitor the quality, cost, and turnaround time of repairs.  Track warranties on parts and repairs. Challenge recurring repairs and unexplained costs.  Ensure replaced parts are accounted for where applicable. Evaluate mechanic/vendor performance regularly.  Prevent unauthorized repairs and expenditure.

Driver Management:

Supervise and manage all company drivers.  Ensure drivers comply with company policies, safety standards and operating procedures. Monitor driver attendance, punctuality, conduct and performance.  Conduct regular driver briefings and training. Ensure every driver has the required documentation and a valid licence.  Conduct driver assessments where required. Enforce responsible vehicle usage and proper vehicle care.  Investigate driver-related incidents, complaints, and violations. Implement driver performance KPIs and disciplinary procedures in collaboration with HR. 

Vehicle Inspection & Safety:

Implement mandatory pre-trip and post-trip vehicle inspections. Conduct regular weekly and monthly fleet inspections.  Ensure defects are reported immediately. Prevent unsafe vehicles from being dispatched.  Ensure vehicles are equipped with required safety and emergency equipment. Maintain inspection records and follow up on outstanding defects.  Coordinate accident and incident investigations.

Fuel Management:

Implement proper fuel control and monitoring procedures.  Track fuel consumption by vehicle and driver. Monitor fuel efficiency and identify unusual consumption.  Investigate fuel discrepancies or abnormal usage. Maintain accurate fuel records.  Develop controls to minimise fuel wastage and unauthorized usage.

Fleet Documentation & Compliance:

Ensure that all vehicles have valid and up-to-date: Vehicle registration/licensing  Insurance Roadworthiness documentation  Other applicable permits and statutory documentation Service and maintenance records  Also ensure all drivers maintain valid and appropriate driving licences and required documentation. 

GPS & Fleet Technology:

Monitor and manage vehicle tracking systems. Review vehicle movement, speed, route deviations, excessive idling and unauthorized usage.  Use fleet data to improve vehicle utilization, safety, and cost control. Recommend technology and systems that can improve fleet efficiency. 

Accident & Incident Management:

Establish and enforce a formal accident/incident reporting procedure. Ensure immediate reporting of accidents and vehicle incidents.  Coordinate documentation, photographs, investigations, and insurance processes. Conduct root-cause analysis for significant incidents.  Recommend corrective and preventive actions. Maintain an accurate accident/incident history for each driver and vehicle. 

Reporting & Performance Management:  

Prepare and submit regular reports covering:  Fleet availability Vehicle downtime  Vehicle utilization Fuel consumption  Fuel cost Maintenance expenditure  Cost per vehicle Cost per kilometre where applicable  Preventive maintenance compliance Breakdown frequency  Driver performance Accidents and incidents  Documentation compliance Upcoming maintenance requirements  Major repair requirements Vendor performance 

Requirements:

Bachelor's degree or HND in Transport Management, Logistics, Engineering, Business Administration, Operations Management or a related field. Minimum 5 years' relevant experience in fleet, transport, logistics or vehicle operations management.  Proven experience managing multiple vehicles and drivers. Strong knowledge of vehicle maintenance and repair processes.  Experience managing mechanics, workshops, and automotive vendors. Strong administrative and documentation skills.  Excellent knowledge of fleet safety and compliance requirements. Strong Excel/Google Sheets and reporting skills.  Ability to analyse fleet data and identify trends. Excellent communication and people-management skills.  Valid driver's licence and strong practical understanding of vehicle operations.

Advantageous:

Experience in an event, logistics, construction, hospitality or other asset-intensive environment.  Experience with fleet management software or ERP systems such as Odoo. Experience with GPS/vehicle tracking systems.  Mechanical/automotive knowledge or technical training. Experience developing fleet SOPs and operational controls. 

Key Performance Indicator:

Your performance will be measured against, among other things:  Fleet availability Reduction in avoidable vehicle downtime  Preventive maintenance compliance Reduction in recurring mechanical issues  Maintenance cost control Fuel efficiency  Driver compliance Vehicle inspection compliance  Documentation compliance Accident/incident rate  Vendor performance Accuracy and timeliness of fleet reports  Overall vehicle condition and operational readiness

What You Will Be Expected To Achieve:

Within your first 90 days, you should be able to:

Establish a complete fleet master register.  Audit the condition and documentation of every vehicle. Establish individual maintenance histories for all vehicles.  Review and organise all driver records. Implement daily vehicle inspection procedures.  Implement preventive maintenance schedules. Establish a structured mechanic/vendor management system.  Introduce repair job cards and approval controls. Establish fuel monitoring procedures.  Introduce driver performance KPIs. Establish fleet reporting and management dashboards.  Identify major risks, recurring vehicle problems, and unnecessary fleet costs. Present management with a clear Fleet Improvement Plan.

Remuneration: NGN 150,000- 300,000 monthly