Admin Officer

The Administrative Officer is responsible for providing administrative, bookkeeping, and compliance support to ensure smooth day-to-day business operations. The role includes maintaining records, assisting with financial documentation, processing basic legal and government-related requirements, and coordinating with internal teams and external agencies when necessary.

Key Responsibilities

Administrative Support

Perform general administrative and clerical duties.

Maintain organized filing systems for company records and documents.

Prepare reports, correspondence, and internal documentation.

Coordinate meetings, schedules, and office-related activities.

Handle office supplies, vendor coordination, and operational support tasks.

Bookkeeping & Financial Records

Assist in maintaining accurate bookkeeping records.

Record expenses, payments, invoices, and petty cash transactions.

Prepare basic financial reports and documentation.

Coordinate with accountants or external auditors when needed.

Ensure proper filing and safekeeping of financial records.

Legal & Documentation Support

Assist in the preparation and processing of basic legal documents and contracts.

Maintain corporate records, permits, licenses, and business registrations.

Coordinate notarization, document submission, and related administrative processes.

Monitor document expiration dates and renewal schedules.

Government Compliance Support

Assist with government compliance requirements and filings.

Coordinate submissions and processing with agencies such as: BIR, SEC, DTI, SSS, PhilHealth, Pag-IBIG, LGU offices

Help ensure timely renewal of permits, registrations, and statutory requirements.

Education

Bachelor’s Degree in Business Administration, Accountancy, Office Administration, Legal Management, or related field preferred.

Experience

Experience in administrative work, bookkeeping, or office operations is an advantage.

Familiarity with government compliance processes and documentation preferred.

Required Skills

Basic bookkeeping and recordkeeping skills

Knowledge of office administration procedures

Familiarity with government transactions and compliance processing

Basic understanding of legal and corporate documents

Strong organizational and multitasking skills

Attention to detail and confidentiality

Good written and verbal communication skills

Proficiency in Microsoft Office or Google Workspace