Administrative Assistant
The Opportunity We are looking for a detail-oriented and organised Admin Assistant to support our training operations and ensure that administrative processes are handled accurately and efficiently. Working Days: Monday to Friday (5 working days) Working Hours: 8:30 AM – 5:30 PM Work Arrangement: Full-time / Half-day options available Location: Sin Ming Lane Nearest MRT: Bright Hill MRT Preferred Start Date: Immediate Job Responsibilities
- Invoice Processing
Prepare and issue training-related invoices to clients and internal departments.
Ensure invoices are accurate and sent out in a timely manner.
Maintain proper records of invoices and related documentation.
- Attendance & Assessment Records
Track and verify trainee attendance for each training session.
Ensure attendance records are complete and accurately maintained.
Collect, review, and record assessment results for reporting and certification purposes.
Follow up on any missing or incomplete attendance or assessment records.
- Document Management
Scan, organise, file, and maintain physical and digital training documents.
Ensure documents are properly stored and easily accessible when required.
Maintain confidentiality and comply with company data protection policies.
- Certificate Handling
Access training partner portals/gateways to download training certificates.
Organise and maintain certificate records.
Distribute certificates to trainees or clients as required.
Follow up on any missing or pending certificates.
- General Administrative Support
Provide administrative support for training programmes and daily operations.
Assist with scheduling, record keeping, data entry, and correspondence.
Support the team with other administrative tasks as assigned.
Requirements Strong attention to detail and accuracy is essential.
Good organisational and time-management skills.
Intermediate computer skills with proficiency in Microsoft Office , particularly Microsoft Excel and Word .
Able to work independently as well as in a team.
Good communication and coordination skills.
Responsible, reliable, and willing to learn.
Immediate starters are preferred.
What We Offer Monday to Friday, 5-day work week.
Convenient location near Bright Hill MRT .
Full-time and half-day work arrangements available.
Opportunity to gain experience in training administration and operations.