Executive, Administrative Support

Job Responsibilities

The Executive, Administrative Support will provide sharedadministrative and coordination support to the Executive Director and Heads of Department.

Responsibilities include, but are not limited to:

• Provide day-to-day administrative support to the Executive Director and Heads of Department
• Coordinate meetings, appointments and schedules, including preparation of meeting materials
• Assist with meeting arrangements, note-taking and follow-up of action items where required
• Prepare and format correspondence, presentations, reports and other documents
• Coordinate internal and external meetings, including liaising with relevant stakeholders
• Maintain proper filing, records and documentation
• Assist with travel arrangements, claims, procurement and other administrative matters
• Support general office administration and coordination across departments
• Undertake other administrative duties and ad-hoc tasks as assigned

Requirements

• Diploma in Business Administration or a related discipline
• Relevant administrative or secretarial experience would be an advantage; fresh graduates are welcome to apply
• Good organisational and time management skills
• Good written and verbal communication skills
• Detail-oriented and able to follow through on assigned tasks
• Able to manage multiple requests and priorities
• Able to work independently and as part of a team
• Proficient in Microsoft Office