ASSISTANT HUMAN RESOURCE OFFICER

Location: Nairobi

Department: Human Resource & Administration

Salary: Kshs. 50,000 – 70,000 per month (All Inclusive, Subject to Statutory Deductions)

Age : 30-35 Years

We are seeking a competent, proactive, and highly organized HR Professional to join our team. The ideal candidate must have hands-on experience in a manufacturing environment with a workforce of 200–500 employees and be capable of managing the full spectrum of Human Resource and administrative functions.

Key Responsibilities

Develop and implement recruitment strategies for casual, contract, and permanent employees.

Coordinate the entire recruitment process, including advertising, shortlisting, interviewing, selection, onboarding, and induction.

Engage and deploy casual employees while ensuring adequate staffing levels.

Prepare, administer, and maintain employment contracts in consultation with management.

Maintain and update employee records and HR information within the payroll system.

Process workers' payroll, including attendance, daily worked hours, wages, statutory deductions, and related records.

Coordinate staff training programmes, identify training needs, and maintain training records.

Ensure compliance with company HR policies, procedures, labour laws, and the Collective Bargaining Agreement (CBA).

Handle disciplinary matters, including investigations, warning letters, suspensions, and terminations in accordance with company policy and labour laws.

Address employee grievances, welfare matters, and maintain effective employee relations.

Maintain positive industrial relations with employees and relevant stakeholders.

Manage work injury benefit claims (WIBA), liaise with relevant authorities, and coordinate related court matters where necessary.

Ensure compliance with Occupational Safety and Health requirements and coordinate workplace health and safety initiatives.

Manage issuance and control of staff uniforms,personal protective equipment (PPE), stationeries etc.

Monitor employee attendance, hospital attendance records, leave confirmations, exits, and other employee lifecycle activities.

Prepare monthly security staff duty rosters.

Maintain proper custody of HR and Administration records and confidential employee files.

Coordinate labour-related matters, including inspections, disputes, and statutory compliance.

Ensure proper workforce planning and deployment to avoid overstaffing or understaffing.

Perform administrative duties to ensure compliance with reference to; Legal and statutory laws i.e. NEMA, NCC, KEBS, DOSH, NTSA etc.

Perform any other duties as may be assigned by Management.

Minimum Qualifications & Experience

Bachelor's Degree in Human Resource Management.

Must be a registered member of the Institute of Human Resource Management (IHRM).

Minimum of 5 years' experience in Human Resource Management within a manufacturing environment employing 200–500+ employees.

Demonstrated experience handling payroll, employee relations, disciplinary procedures, recruitment, performance management, labour laws, and statutory compliance.

Practical knowledge of Kenyan Labour Laws, Employment Act, Occupational Safety and Health Act (OSHA), Work Injury Benefits Act (WIBA), and Collective Bargaining Agreements (CBAs).

Experience handling labour disputes, disciplinary hearings, and employee grievance management.

Proficiency in Microsoft Office applications and HR/Payroll software.

Strong communication, interpersonal, organizational, and report-writing skills.

High level of integrity, confidentiality, and professionalism.

Key Competencies

Excellent interpersonal and negotiation skills.

Strong leadership and decision-making abilities.

Ability to work under pressure and meet strict deadlines.

High attention to detail and accuracy.

Strong analytical and problem-solving skills.

Ability to maintain confidentiality and exercise sound judgment.

Application Deadline:  30th August 2026.