Senior Administrative Officer - Civil

ROLE SUMMARY

To assist with the Department’s administrative functions to ensure its efficiency and effectiveness.

ROLE RESPONSIBILITIES

1. Ensure the smooth and efficient operation of the administrative services of the division including the supervision of legal assistants in the Division.
2. Maintain, manage and oversee the division’s inventory and systems.
3. Assist in the planning and execution of the Department’s work.
4. Provide administrative management and specialised support to Civil Division Counsel.
5. Provide administrative support to management and assist with the organization of events.
6. Research, analyse and prepare reports and advice relative to the division’s administrative function.
7. Prepare monthly and annual reports on the operational activities of the administrative services of the Division.
8. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Department.
9. Manage the Litigation Calendar and distribution of Court Lists.
10. Liaise with Courts as necessary for matters needing advanced legal interaction.
11. Establish/maintain a good relation with clients, court and Counsel.
12. Conduct special projects and performs other tasks such as paralegal work as assigned.
13. Liaise with the Solicitor General and Counsel to assess their administrative needs and work on solutions to manage their workflow.
14. Mitigate matters before they lead to disruption of services in the Division.
15. Perform human resources management functions for the department.

Qualifications

MINIMUM QUALIFICATIONS & EXPERIENCE

1. Bachelor’s Degree in Business Administration/Management, Public Administration or related field
2. Five (5) years related experience

KNOWLEDGE & SKILLS

1. Excellent knowledge of Government structure, policies and procedures
2. Excellent oral and written communication skills
3. Sound knowledge of relevant accounting applications
4. Sound knowledge of the use of standard office equipment and computer applications
5. Excellent analytical and decision-making skills
6. Excellent interpersonal and organisational skills
7. Ability to work well under pressure