Executive Assistant – CEO & COO

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide dedicated support to the CEO and COO. This is a fast-paced role requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining strict confidentiality. Fluency in English is a mandatory requirement.

• Manage the CEO's and COO's calendars, appointments, and daily schedules.
• Coordinate meetings and communications between the Group's companies and key personnel.
• Handle email correspondence, screen communications, and prepare professional responses where appropriate.
• Arrange domestic and international travel, including flights, hotels, visas, and itineraries.
• Prepare and reconcile travel expenses and process overseas tax refund/reclaim applications.
• Manage airline loyalty programmes and miles to maximize travel benefits.
• Oversee household staff administration, including attendance, payroll coordination, leave records, and other HR-related matters.
• Coordinate company vehicle administration, including registration renewals, insurance, servicing, and fleet records.
• Review and monitor fuel consumption reports for company drivers.
• Prepare reports, presentations, and correspondence as required.
• Liaise with internal departments and external service providers to ensure smooth day-to-day operations.
• Handle confidential information with the highest level of professionalism and discretion.
• Perform any other executive or administrative duties assigned by the CEO and COO.
• Bachelor's degree or equivalent qualification.
• Minimum 5 years' experience as an Executive Assistant or Personal Assistant supporting senior executives.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience in travel coordination, expense reconciliation, and executive calendar management.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and under pressure in a fast-paced environment.
• UAE driving licence is an advantage.
• Location: Dubai, UAE