Executive Assistant

About WPP Media

WPP is the trusted growth partner for the world’s leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships – all united by our pioneering agentic marketing platform, WPP Open – we help clients navigate change, capture opportunity, and deliver transformational growth. 

WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.

For more information, visit wppmedia.com .

About the Role

As a Personal Assistant to the Executive Committee, you act as a strategic right hand to senior leadership within the Benelux organization. You ensure seamless executive operations, structured prioritization, and optimal time management, enabling ExCo members to fully focus on strategic business objectives.

This role requires maturity, foresight, and absolute discretion. You anticipate needs before they arise, think several steps ahead, and operate with precision in a fast-paced executive environment. Flawless written and verbal communication skills in Dutch, French, and English are essential.

Responsibilities

Executive Calendar & Priority Management

Manage complex and fast-moving calendars for Belgian and Dutch ExCo members

Proactively anticipate scheduling conflicts

Align cross-border priorities and ensure optimal time allocation

Act as a gatekeeper while maintaining diplomatic stakeholder management

Executive-Level Meeting Coordination

Organize internal and external executive meetings

Prepare documentation, presentations, and supporting materials

Attend meetings when required and ensure accurate follow-up

Track action points and deadlines with precision

Travel & Logistics Management

Organize domestic and international business travel

Manage flights, accommodation, and transportation end-to-end

Anticipate logistical needs to ensure seamless execution

High-Level Communication

Draft, review, and manage correspondence in Dutch, French, and English

Act as a communication filter and trusted liaison

Handle highly confidential information with absolute integrity

Cross-Border Collaboration (Benelux)

Work closely with Dutch PA counterparts

Ensure synchronized calendars and joint ExCo coordination

Support efficient operations within the Benelux structure

Proactive Administrative & Project Support

Manage a variety of administrative responsibilities

Support executive projects and ad-hoc assignments

Continuously optimize support processes and workflows

Requirements

Perfect written and spoken proficiency in Dutch, French, and English

Proven experience supporting C-level or senior executives

Exceptional organizational and prioritization skills

High level of discretion and confidentiality

Strong proficiency in MS Office and digital collaboration tools

Ability to perform under pressure in a dynamic environment

Desired Skills

Natural drive and proactive “can-do” mentality

Anticipatory mindset with a structured approach

Emotional intelligence and diplomatic communication style

Mature, confident, and professional presence

Calm and solution-oriented thinking

This role is exclusively focused on executive-level support within the ExCo structure. It requires reliability, ownership, and a strong sense of responsibility. This is a critical, high-trust position within our leadership team.

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