Legal Assistant

Preferred experience and knowledge / Qualifications

• Preferably at least 5 years of relevant professional experience
• Be able to work towards high-level objectives and follow strategic objectives of the organization where neither tasks nor ways of fulfilling the objectives and solving the matters/problems are defined
• A can-do mind-set with high drive and energy - i.e. willingness to 'go the extra mile' when/if needed
• Need to have high integrity and ethics
• Proactive and self-managing with high level of judgment and confidentiality
• Structured and efficient with excellent coordination and administrative skills
• Flexible, reliable and accountable including the ability to evaluate and prioritize different types of requests and tasks
• Cooperative mindset, friendly and professional
• Proficiency in English and Swedish, written and verbally
• Advanced Microsoft Office skills, with an ability to become familiar with other programs and software
• Strong ability to communicate, orally and verbally, and to work with people on different levels and in different areas is essential
• Excellent interpersonal & networking skills

INTRODUCTION

Corporate Legal is the legal department of AB Volvo, Volvo Group Headquarters, having the overall responsibility for legal matters pertaining to AB Volvo and organizations within the Volvo Group which do not have their own legal departments. We are now looking for a Legal Assistant.

ROLE DESCRIPTION

The Legal Assistant will support the legal counsels at Corporate Legal by providing administrative assistance in a proactive and independent way, for this position primarily in relation to the arrangement of the AB Volvo Annual General Meeting and the administration of the AB Volvo Legal archive and Legal Library.

KEY RESPONSIBILITIES

• Responsibility for driving and -coordinating all administrative tasks related to the arrangement of the AB Volvo Annual General Meeting
• Responsibility for administrating the legal archive of AB Volvo
• Coordinate travel, business and general administration and agenda planning for the legal counsel, however with focus on supporting in environmental matters
• Support the agreed and committed overall objectives for the legal function
• Champion the culture aimed at giving a strong image of the unit and being in line with AB Volvo values and principles
• Initiate and follow up administrative improvement projects as agreed with SVP Corporate Legal and/or Head of Administration. Continuously improve administrative routines
• Actively support overall company programs and policies
• Participate in meetings of Councils, Committees and Networks as deemed appropriate
• Contribute to a good teamwork within the department

KEY TARGETS AND RESULTS

Fulfil periodic and general targets to be set in recurring meetings with the SVP Corporate Legal and/or Head of Administration as well as drive or support, as the case may be, objectives set by the Volvo Group Legal & Compliance Council.

For further information please contact

Executive Assistant & Head of Administration, Inga-Lena Wernersson, +46 31 3224088 HR Business Partner, Josefin Junerup, +46 31 3237575

The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines under the leading brands Volvo, Renault Trucks, Mack, UD Trucks, Eicher, SDLG, Terex Trucks, Prevost, Nova Bus, UD Bus, Sunwin Bus and Volvo Penta.

Volvo Group Legal & Compliance contributes to realizing the vision of the Volvo Group by coordinating and providing services within the following areas: Legal, Compliance, Governance, Security and Internal Audit.

With Volvo Group Legal & Compliance you will be part of a global and diverse team of highly skilled professionals who work with passion, trust each other and embrace change to stay ahead. We make our customers win.