Are you a highly organized storyteller who thrives in a fast-paced, collaborative environment? Valdes is looking for a Marketing Proposal Coordinator to play a pivotal role in driving the firm's continued growth across our Buildings, Transportation, Survey, and Water markets.
In this highly visible position, you'll collaborate with technical experts, project managers, and business development leaders to develop compelling proposals that help secure transformative public infrastructure projects. From RFQs and RFPs to Statements of Qualifications and strategic pursuit materials, you'll lead the coordination, development, and delivery of high-quality submissions that showcase the expertise and innovation of our multidisciplinary teams.
This is an excellent opportunity for someone who enjoys managing complex projects, crafting persuasive content, and making a measurable impact on the success of a growing engineering and architecture firm. If you're energized by deadlines, teamwork, and the opportunity to contribute to projects that strengthen communities, we'd love to hear from you.
Responsibilities
Work with Vice President/Directors to produce responses to RFPs/RFQs, proposals, presentations, statement of qualifications, and other marketing collateral
Organize the pursuit process and lead the generation of responses for public sector client RFQs/RFPs from beginning to end
Maintain a marketing/business development calendar for industry and related events
Maintain collateral Library, including resumes, project sheets, project lists, capabilities, and photography images
Attend pre-proposal meetings, industry events, or walk-throughs as required
Assist in other miscellaneous tasks, such as creating visual collateral, organizing the holiday card list, and helping with conference presentation decks
Maintain selection databases, including reviewing and summarizing long-range plans such as IDOT’s Multi-Year Plan
Facilitate a formal Go/No-Go process for each pursuit
Create social media postings for LinkedIn
Interfacing with project managers for project information and resume updates
Assist with the creation of Valdes website content related to the public sector
Qualifications
Bachelor’s degree in writing, marketing, communications, journalism, public relations or related field
Minimum of 3 years of experience leading the proposal preparation process, preferably in the architecture and engineering industries
Comfortable with leading and driving the response generation process and with collecting/gathering/organizing/formatting required information from other team members
Must possess exceptional interpersonal and organizational skills
Must be able to work in the US without sponsorship now or in the future
Technical Competencies
Extensive experience preparing SF330 forms for Federal Government projects and CDB330 forms for the state of Illinois pursuits
Extensive experience preparing documentation for IDOT, Illinois Tollway, and other transportation-related clients
Experience with E-Builder, EPAS, and CDB 330 is highly preferred
Strong graphic capabilities
High proficiency in Adobe InDesign
Proficiency in Microsoft Office, Photoshop, and other publishing and graphic design programs