Inventory Management & Project Coordinator

The Inventory Management & Project Coordinator is responsible for the administration, control, accuracy, and optimization of inventory supporting renewable generation assets including solar facilities, Battery Energy Storage Systems (BESS), substations, and Balance of Plant (BOP) equipment. The role serves as the primary point of coordination for inventory procurement, replenishment, auditing, warehousing, material issuance, and inventory reporting across the renewable fleet. Approximately 90% of the role focuses on inventory management activities and material control. The remaining 10% supports project coordination efforts related to renewable operations, maintenance initiatives, and small-scale projects.

Responsibilities Inventory Management (90%)

Inventory Control & Accuracy

Maintain accurate inventory records for renewable generation spare parts, consumables, tools, and critical equipment

Manage inventory transactions including receipts, issues, transfers, adjustments, and returns

Ensure all inventory movements are properly documented and traceable

Monitor stock levels and establish reorder points to prevent material shortages

Coordinate receipt, storage, and distribution of inventory across renewable generation sites

Track serialized and high-value components to maintain warranty and asset traceability

Warehouse & Storeroom Administration

Oversee renewable warehouse and site storage locations

Ensure inventory is organized, labeled, secured, and maintained according to company standards

Conduct routine site visits to validate physical inventory conditions and storage practices

Coordinate material transfers between renewable facilities when inventory balancing is required

Procurement Support

Work with Supply Chain and Operations teams to identify inventory needs

Create and track purchase requisitions and purchase orders as required

Monitor supplier deliveries and communicate material availability to site personnel

Assist with vendor coordination related to inventory, warranty claims, and replacement components

Audits & Compliance

Lead annual and cycle inventory audits

Investigate and resolve inventory discrepancies

Maintain documentation supporting audit readiness and regulatory compliance

Ensure adherence to inventory control procedures and renewable operating standards

Reporting & Analytics

Provide monthly inventory reports to Renewable Operations leadership

Identify opportunities to improve inventory efficiency and reduce carrying costs

Process Improvement

Develop and maintain inventory procedures, work instructions, and best practices

Identify opportunities for standardization across renewable generation sites

Recommend inventory optimization strategies to improve reliability and reduce downtime

Project Coordination (10%)

Project Support

Assist Renewable Operations leadership with tracking small-scale projects and operational initiatives

Monitor project schedules, milestones, action items, and deliverables

Coordinate project documentation and maintain project records

Support meetings, status updates, and communications among stakeholders

Qualifications Education

Associate degree in Business, Supply Chain Management, Logistics, Operations Management, Engineering Technology, or related field preferred

Equivalent combination of education and experience may be considered

Experience

2-3 years of inventory management, warehouse operations, supply chain, maintenance planning, or renewable operations experience

Experience with ERP systems (SAP preferred)

Experience supporting power generation, industrial maintenance, renewable energy, or utility operations preferred

Knowledge, Skills & Abilities

Strong inventory control and material management expertise

Advanced Microsoft Excel and reporting skills

Knowledge of warehouse operations and inventory auditing practices

Ability to analyze data and identify process improvements

Strong organizational and project tracking skills

Excellent communication and stakeholder coordination abilities

Ability to manage multiple priorities in a fast-paced operational environment

Familiarity with solar generation, BESS, substations, and renewable maintenance operations preferred

Must possess exceptional interpersonal and organizational skills

Must be able to work in the US without sponsorship now or in the future