Human Resources and General Affair

HR & General Affairs (HRGA)

Position Summary The HR & General Affairs Officer is responsible for managing employee administration, recruitment, company policies, office operations, and ensuring a productive and well-organized working environment. This role supports both the company's people and daily operational needs.

Key Responsibilities Human Resources

• Manage the end-to-end recruitment process (job posting, CV screening, interview scheduling, onboarding).
• Maintain employee records and HR documentation.
• Prepare employment contracts, confirmation letters, warning letters, and other HR documents.
• Monitor employee attendance, leave, overtime, and punctuality.
• Coordinate employee onboarding and offboarding.
• Assist in performance evaluation and employee development programs.
• Ensure compliance with company policies and labor regulations.
• Organize employee engagement activities, training, and company events.
• Handle employee inquiries regarding HR matters.

General Affairs

• Manage office facilities and ensure a clean, safe, and efficient workplace.
• Monitor office supplies and coordinate purchasing when needed.
• Coordinate maintenance of office equipment, internet, utilities, and company assets.
• Manage relationships with office vendors and service providers.
• Ensure company licenses, permits, and administrative documents are properly maintained.
• Organize meeting rooms, company events, and internal logistics.
• Monitor company asset inventory and asset assignments.
• Assist management with administrative and operational support.

Administration

• Prepare monthly HR and GA reports.
• Maintain proper filing of company documents.
• Support management with various administrative projects.
• Ensure confidentiality of employee and company information.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or related field.
• Minimum 1 year of HR, Administration, or General Affairs experience (Fresh graduates with strong organizational skills are welcome to apply).
• Good understanding of Indonesian labor regulations is an advantage.
• Proficient in Microsoft Excel, Word, and Google Workspace.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong problem-solving abilities.
• Able to work independently and collaboratively in a fast-paced environment.

Preferred Skills

• Recruitment & Interviewing
• Employee Administration
• Microsoft Excel
• Document Management
• Office Administration
• Vendor Management
• Inventory & Asset Management
• Event Coordination
• Communication & Negotiation
• Time Management

Key Performance Indicators (KPIs)

• Recruitment positions filled within target timeline.
• Employee attendance and HR records maintained accurately.
• Employee onboarding completed on time.
• Zero overdue renewal for company licenses and documents.
• Office supplies maintained without operational shortages.
• Company assets accurately tracked and inventoried.
• Employee satisfaction with HR and office support.
• Monthly HR & GA reports submitted accurately and on schedule.

Skills: Google Sheets, Microsoft Outlook, Google Docs, HRIS Database Management, Recruitment, Microsoft Office, People Development, Human Resource Development (HRD), Administration, Payroll