Personal Assistant & Team Coordinator - PDEGO

Sony Music is seeking a highly organised, proactive, and versatile Personal Assistant & Team Coordinator to support the PDEGO executive leadership team. This role sits at the heart of our UK office, combining high-level executive support, office management, and foundational people and culture responsibilities. The ideal candidate is a cultural champion, a master organizer, and a discreet, trusted point of contact for the team.

Sony Music PDEGO - Product, Design, Engineering, and Global Operations. This cross-functional powerhouse builds innovative products across AI, analytics, fan engagement, and supply chain logistics to ensure Sony Music's artists' music is successfully and seamlessly released worldwide.

What You’ll Do

Executive Support & Expense Management

Provide key executive administrative support to the PDEGO executive leadership team – anticipate needs, follow-through on all details and handle all confidential situations with discretion

Provide calendar management for the PDEGO executive leadership team, proactively resolving scheduling conflicts and optimizing their time, including scheduling of meetings across multiple time zones, and ensuring that all meeting logistics are flawless.

Take effective, professional, and succinct notes during meetings when requested

Coordinate complex domestic and international travel arrangements, itineraries, and accommodations

Handle expenses and complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel Statements

Support the executive leadership team on various initiatives, including internal surveys, presentation deck creation, org-wide communications and announcements and managing ad hoc projects as needed

Office Management & Team Coordination

Serve as the primary, first point of contact for all day-to-day office needs, inquiries, and facilities requests from the wider team

Oversee office ordering, including IT needs, snacks, and general inventory management to keep the office running seamlessly

Manage office floor plans and seating charts

Partner closely with the relevant internal teams to ensure that all UK new starters have the correct set-up and coordinate all employee onboarding needs, including but not limited to, welcome emails, first day coordination, office badge access, laptop and desk set up, new user accesses, and conduct a thorough tour of the space

Ensure timely scheduling of People Experience Business Partner new hire check ins, exit interviews and related ad-hoc meetings.

Event Planning

Lead and collaborate on culture building initiatives to cultivate an inclusive, high-energy, and collaborative work environment

Plan, organise, and execute internal team events, town halls, off-sites, celebrations, and networking gatherings from concept to execution

Coordinate with international office support teams for planning of global events (e.g. Global Summit)

Assist with office coordination needs specifically tied to people programs and local culture initiatives

Who you are:

Proven success in a fast-paced administrative or executive assistant role

Strong knowledge of and experience with Microsoft Office Programs (Excel, Outlook, PowerPoint, Word) and Google Suite (Gmail, Slides, Docs, Forms, Sheets)

Exceptional time-management and multi-tasking abilities with an eye for detail

Great client relations and hospitality-driven approach

Highly empathetic, approachable, and solution-oriented with a passion for building team culture

Exceptional written and verbal communication skills.

Demonstrated the highest levels of discretion and confidentiality when handling sensitive executive and employee information

Highly organised and able to manage multiple timezones.

What we give you:

You join a vibrant global community with the opportunity to channel your passion every day

A modern office environment designed for you, empowering you to bring your best

Investment in your professional growth and development enabling you to thrive in our vibrant community

The space to accelerate progress, positively disrupt and create what happens next

We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives

We provide an excellent range of benefits like private medical cover, a generous pension scheme, life assurance, income protection, plus loads of music industry perks. There’s also time off over winter break

Equal Opportunities

As an active part of a culturally and socially diverse society, Sony Music’s aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer and supports workforce diversity.

We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual’s sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disability.

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Please note that applicants must be at least 18 years of age.